Project Coordinator

POSITION TITLE: Project Coordinator

DEPARTMENT: Operations

REPORTS TO: VP of Operations

FLSA: Full-Time/Exempt

Location: On-Site, 17219 Foundation Pkwy, Westfield, IN 46074

Summary:

The Project Coordinator (PC) role at TCI is a critical role to the successful execution of our project and corporate endeavors. They will lead, plan, organize and control all resources for the successful execution of a project for all parties involved. The role in its truest sense is designed to serve as the “center hub” of Project Teams, where the PC is the center of all information flowing in and out for projects and the company.

The ability to lead a team in the construction of projects, providing proven processes that ensure agreed expectations are met related to safety, quality, schedule and financial control that leads to proven outcomes for customers is critical for success. The ideal PC is detail oriented and supports our construction projects from inception to completion. This role involves collaborating with project managers, project engineers, clients and subcontractors to ensure timely and successful project delivery.

The candidate in this role must bring strong organizational skills and attention to detail to help streamline processes and facilitate effective communication among all stakeholders. This role requires strong, positive communication in every interaction. The impact this position has on the organization and the success of its operations cannot be over-stated. The ideal candidate in this position will actively manage communications and activities to prioritize and direct activity with our Clients, Subcontractors and our Project Teams.

The PC will report to the Project Manager, with a close relationship to the Contract Manager and significant duties interacting with the Finance group.

• Full care and custody of multiple projects from pre-construction/set up to operations/conclusion
• Assist project managers in project planning and scheduling, execution of projects ensuring adherence to timelines.
• Maintain project documentation, including contracts, plans, schedules, and reports.
• Coordinate communication between team members, clients, and subcontractors.
• Monitor project progress and provide regular updates to the project manager.
• Maintain project documentation, including contracts, reports, and meeting minutes.
• Assist in budget tracking, invoice processing and resource allocation.
• Identify and resolve project issues promptly.
• Ensure all assigned personnel are coordinating their activities with other project participants to meet company deadlines and standards
• Goals and Deliverables:
• Maintain high-quality standards in project execution.
• Foster effective communication and collaboration among all project participants.
• Ability to set up weekly and monthly cadence for projects from inception to completion
• Control all AR/AP for projects from inception to completion

• 2+ years of experience in project coordination or related roles preferably in the construction industry
• Strong organizational and multitasking skills.
• Proficiency in project management software, Procore preferred
• Proficiency in accounting software, Foundation preferred
• Excellent communication and interpersonal skills.
• Ability to work in a team environment
• Results oriented with the ability to complete tasks in a deadline driven environment

The individual in this role will have Heavy Civil and/or Water/Wastewater Construction Project Management experience on multiple, mid-to-large scale construction projects. The candidate should be a creative problem solver and an innovative solution provider. He or she will be an effective Team Leader that can work strategically with all levels of the organization.