DGCE Accountant​/Accountant II

DGCE Accountant / Accountant II

Campus

Title:

DGCE Accountant

State

Job Title:

Accountant II

Department: Student Accounts

Job Code: H16 X11

FLSA Status: Non-Exempt

Funding:

Bargaining Unit: AFSCME

Job Type: Full-time Permanent

Timeframe: 52 Weeks

Shift: Monday-Friday 8:30am-4:30pm

Regular Days Off: Saturday and Sunday

Supervision Received: Receives general supervision from the Director of Student Accounts.

Supervision Exercised: Part-time and work study staff assigned to accounting assistance.

Salary: $2,224.42 Bi-Weekly

The DGCE Accountant II assists with the overall maintenance of the financial and business functions; including, DGCE student accounts, accounts payable, accounts receivable, and DGCE payroll. The Accountant II supports and maintains DGCE accounting records and works closely with Financial Aid and Administration and Finance Departments.

• Assist with billing process related to student accounts including generating bills.
• Receive and process payments, including waivers, exemptions, and third-party payments.
• Respond to student inquiries related to the student financial accounts via phone, email and in-person traffic to resolve student account problems and facilitate solutions to their concerns and issues.
• Perform daily reconciliation of student account activity by constant monitoring of student balances to identify errors and resolution.
• Explain usage of delayed payment plan option for students in financial need.
• Prepare bank deposits and assist in the daily reconciliation process related to the banking report.
• In partnership with the Director of Student Accounts, analyze past due accounts and perform due diligence collection activity. Prepare and submit accounts for collection agency referral. Serve as office liaison to collection agencies.
• Coordinate student refunds due to over payment and excess financial aid funds in accordance with federal and state policies.
• Follow up on uncashed third-party refunds to ensure deposit of the Title IV refunds.
• Assist students in setting up refund preferences with the third-party vender (Bank Mobile) to receive their refunds.
• Assist with the full accounts payable cycle from receipt of invoices to payment:
  • Prepare and monitor purchase order requisitions in Banner.
  • Obtain required vendor information and forms.
  • Complete Authorization to Pay forms upon receipt and/or Contract for Services as required.
• Assist with DGCE payroll; collect contracts, obtain necessary forms, prepare payroll summary and submit to the University's Payroll Office.
• Assist with record keeping and file maintenance following University, federal, and state regulations and policies.
• Ensure compliances with University policies and external regulations to include but not limited to:
  Payment Card Industry (PCI), Massachusetts state health insurance and the Family Educational Rights and Privacy Act (FERPA).
• Excellent communication, interpersonal, and follow up skills.
• Perform other duties as assigned.

• Requires detailed analytical skills and a high level of accounting skills and knowledge.
• Ability to read and interpret documents such as financial reports, accounts, and ledgers.
• Ability to analyze and determine the applicability of accounting data, to draw conclusions, and to make appropriate recommendations.
• Ability to perform mathematical calculations using formulas to solve accounting problems.l
• Ability to maintain accurate records.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to deal tactfully with others.
• Ability to be attentive to detail; ability to perform work with high level of accuracy.
• Ability to exercise sound judgment and discretion in handling confidential information.

• Thorough knowledge of University rules, regulations, policies, and procedures.
• Familiarity with various University systems and forms.
• Working knowledge of the duties performed by other departments and employees throughout the University.
• Proficiency with the Banner software…