Administrative Assistant II​/Management & Marketing Dept

In 1839, Westfield State University was founded on the ideals of Horace Mann who sought to improve society through education. We were the first public education institution without barrier to race, gender or economic class. The spirit of innovative thinking and social responsibility is forged in a curriculum of liberal arts and professional studies contributing to the development of knowledge, skills, and character essential for students to become responsible leaders and engaged citizens.

Westfield State is a highly residential campus with approximately 55% of our 3,100 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Springfield, Northampton, and Amherst with a selection of museums, theater, collegiate and minor league sports, hiking trails, and restaurants.

The University is within 1.5 hours of Boston and Albany and within 3 hours of New York City and the Green Mountain range of Vermont.

Thank You for Your Interest in Becoming a Westfield State Community Member

You are welcome here. You can advance your career and make a difference here. We invite you to bring your whole self and talents to Westfield State University. The University seeks applicants whose record of teaching, student advising, research, and administration positions them to contribute to the everyday practice of our institutional values.

Our Values

Westfield State commits to values that strengthen a common bond among all members of our community and promotes a rich campus environment.

• Embrace Diversity-We treat all members of our community with dignity and respect.
• Maintain Excellence and Integrity
  -We maintain excellence and integrity in all that we do.
• Collaborate with Each Other
  -We make decisions in a transparent and collaborative manner.
• Provide Accessible Education-We commit to providing an accessible, affordable public higher education for all.
• Build a Strong Community-We are inclusive and ensure equity, supporting the personal development of all community members, and embracing multiple perspectives.
• Engage the Outside Community-We support civic engagement in local, regional, and global initiatives.

Campus

Title:

Administrative Assistant II
State

Job Title:

Administrative Assistant II
Department: Management and Marketing
Job Code: H17 X05
FLSA Status: Non-Exempt
Funding:
Bargaining Unit: AFSCME
Job Type: Full-Time Permanent
Timeframe: 43 Weeks
Shift: Monday-Friday, 9am to 5pm
Regular Days Off: Saturday and Sunday
Supervision Received:Receives general supervision from the chair of the Department of Management and Marketing with input from the Chair of the Department of Accounting and Finance; provides administrative support to both Chairs and departments. Also receives assignments from full-time and part-time faculty for both departments.
Supervision Exercised:May supervise student workers
Salary:$2,405.69 Bi-weekly

This is a fully in-person position at Westfield State University, with all duties performed on campus during the employee's regularly scheduled work hours to support direct engagement with students, colleagues, and the campus community, unless your position requires travel to perform said duties.
General Statement of Duties:
Assists the Department Chairs of Management/Marketing and Accounting/Finance in all aspects of the day-to-day operations of the office; provides administrative support for all faculty within the departments (full- and part-time, including graduate faculty); assists with departmental initiatives and programs; makes decisions to solve problems within specific guidelines; acts as a liaison between the Department Chairs, their faculty and other relevant constituents;

supervises and coordinates the activities of work-study students within the departments. Additional related duties may be assigned.
Duties and Responsibilities:
Duties include but not limited to:
Essential:

• Performs miscellaneous general office duties, such as monitoring department inventory and anticipates ordering supplies as necessary; maintains student records; prepares department attendance and time sheet records; tracks class cancellations, including supporting the Chair in reassigning students from cancelled course sections; maintains records of syllabi, office hours, attendance, etc.; sorts and distributes mail; implements and maintains various department handbooks and materials (student handbook, internship…