Assistant Project Manager - Construction

Company Description Elm Electrical, Inc. is a diversified automation, construction, and electrical services provider serving customers throughout the Northeast since 1971. The company delivers a broad portfolio of solutions from a single source, including automated manufacturing and distribution systems, design and build construction services, machinery and mechanical solutions, and control panel assembly services. Elm Electrical also provides 24/7 service and support, emphasizing reliability and responsiveness for its clients.

Team members collaborate across disciplines to deliver high-quality, customized solutions for industrial, commercial, and institutional customers.

Role Description The Assistant Project Manager
- Construction is a full-time, on-site role based in Westfield, MA. The Assistant Project Manager will work closely with Project Managers and Superintendents to ensure successful planning, coordination, and execution of construction projects from pre-construction through closeout. This role will involve critical support functions including billing (AIA forms), accounts receivable, subcontractor management, and documentation control. The APM will provide support with the administration and organization of projects, competitive bid market activities, project purchase order reconciliation, subcontractor/staffing reconciliation and other related administrative duties, as required.

The APM will work closely with the Project Managers to assure the overall quality, performance, scheduling and profitability goals are met. The APM will work with and under the direction of the Senior Project Manager.

• The successful candidate will possess Facility, Maintenance, and Customer Service experience and training in commercial or industrial business, minimum of five years’ experience in relevant field.
• Working knowledge of the construction trades is advantageous.
• Excellent leadership, problem solving, planning, and organizational skills are required. Ability to work within a team.
• Familiarity with construction and project management methodology
• Excellent written and verbal communication skills; ability to multitask
• Exceptional organizational and problem-solving skills, as well as keen attention to detail
• Ability to learn quickly and adapt to new processes
• Strong communications skills both written and verbal are required. Possess the ability to speak effectively with customers, vendors, and employees of the organization.
• Strong mathematical skills are required to perform job functions.
• Bachelor’s Degree in Construction Management, Engineering, Business, or related field preferred.
• 2+ years of experience in a construction project coordination or assistant project management role (GC experience preferred).
• Strong knowledge of AIA billing formats and construction accounting practices.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with project management/accounting platforms a plus.
• Excellent communication, organizational, and multitasking skills.
• Ability to read and interpret construction drawings, specifications, and contracts.
• Strong attention to detail and ability to work under pressure in a fast-paced environment.

• Assist with day-to-day project management tasks under the direction of the Project Manager.
• Coordinate project schedules, meetings, RFIs, submittals, and change orders.
• Maintain and track project documentation including contracts, submittals, drawings, and logs.
• Monitor project timelines and deliverables to ensure projects remain on schedule and within budget.

• Prepare, review, and submit monthly AIA progress billing applications (G702/G703).
• Track accounts receivable and follow up with clients and project owners for timely payment.
• Collaborate with accounting to reconcile billing discrepancies and update financial tracking reports.
• Process subcontractor requisitions and ensure compliance with lien waivers and insurance requirements.

• Manage pre-qualification process for subcontractors including collection and review of financials, safety records, licenses, and insurance certificates.
• Issue and track subcontracts and purchase orders.
• Monitor subcontractor compliance and performance throughout the project lifecycle.

• Ensure proper documentation and retention of contracts, RFIs, submittals, meeting minutes, safety records, and closeout documents.
• Assist in preparation of project closeout packages and warranties.
• Coordinate permit tracking and local jurisdictional compliance as needed.
• Liaise with clients, subcontractors, architects, engineers, and internal staff to ensure alignment across all stakeholders.
• Attend jobsite meetings and assist with coordination between office and field staff.
• Provide general administrative and project support as needed to project teams.

• Coordinate and assist PMs with multiple projects on multiple…