Accounts Payable Clerk

Job Title

Accounts Payable Clerk

To receive, review, verify, post, and process payments for purchase orders, invoices, statements, vouchers, and other check requests. To resolve account discrepancies for goods and services by investigating documentation, issuing stop payments, payments, adjustments, or removal of charges.

• Education:
  
  Degree (Associate’s or Bachelor’s) or High School Diploma/GED and one (1) year accounting experience.
• Certifications, Licenses or Registration: N/A.

• Computer skills.
• Verbal and written communication skills.
• Analytical skills.
• Reasoning and decision‑making capabilities.
• Ability to operate office machinery.
• Typing speed of 35 words per minute.
• Ability to use a 10‑key calculator by touch.
• Knowledge concerning tax‑reporting requirements for vendor‑file maintenance.
• Knowledge of the purchasing/receiving/accounts payable system.

• Research short shipments, over‑shipments, or goods not appearing on the purchase order.
• Communicate with departments and vendors to resolve outstanding problems.
• Communicate with vendors concerning past‑due balances and disputed charges appearing on statements; research system data for problem resolution.
• Review and analyze various reports and take necessary action.
• Review vendor setup data for accuracy; analyze tax forms and codes for tax reporting; follow up exceptions related to 1099 reports; research mergers and corporate changes and determine changes to the vendor database.
• Research credit memos to determine validity and request vendor refunds or set up system credits.
• Research return‑material authorizations and receipt discrepancies for possible credits due UMMC; work report of outstanding credits and take action to retrieve funds.
• Monitor sensitive and/or problem vendors to ensure prompt payment.
• Review late payments per state statute; refer documentation to manager or manager’s designee for final approval before presenting to heads of departments.
• Research returned checks, stale‑dated checks, and refund checks, making deposits and related journal entries.

Requires occasional reaching, constant sitting, occasional twisting (occasional‑up to 20%, frequent‑from 21% to 50%, constant‑51% or more).

UMMC is an equal‑opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex, religion, genetic information, veteran’s status, and any other status protected by applicable law. UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports.