Grants Administrator

Please see Special Instructions for more details.

Our college strives to make a positive difference in people’s lives through accessible and excellent educational programs and services.

Washtenaw Community College seeks to recruit and retain a productive workforce as a reflection of our commitment to serve our community and to build on the success of our students, faculty & staff. Washtenaw Community College is committed to creating a welcoming environment.

Washtenaw Community College is an Equal Opportunity Employer.

• An inclusive, welcoming environment for our students, faculty & staff
• Generous Paid Time Off on top of 12 Paid Holidays
• 4:1 Employer Match for Retirement
• Tuition reimbursement for colleges outside WCC

Grants Administrator is responsible for managing the administrative functions of the grants process at Washtenaw Community College. Reporting to the Director of Grants Development and Management, this role collaborates closely with grant project leads and the Restricted Funds Accounting Team.

The primary focus of the Grants Administrator is on post-award programmatic oversight and compliance across the college. This includes ensuring the successful and timely implementation of grant-funded initiatives by project directors. The Administrator is tasked with monitoring adherence to institutional, governmental, and funding agency guidelines to ensure proper management of grant funds and achievement of project objectives.

Essential

Job Duties and Responsibilities:

• Collaborate and meet regularly with project leads and the Restricted Funds Accounting Team to ensure compliance with grant requirements and alignment with approved spending plans.
• Organize and facilitate grant award kickoff meetings with relevant stakeholders to ensure shared understanding of responsibilities; coordinate grant closeout procedures, including final reporting and record archiving.
• Support project leads in the development and implementation of systems for tracking grant performance metrics, deliverables, and outcome data in accordance with funder guidelines.
• Maintain and routinely update the internal grants dashboard and electronic filing system to ensure accurate documentation of grant activity, compliance records, and audit readiness.
• Coordinate with project leads and accountants on budget modifications, preparation of required reports, renewal applications, extension requests, and other award-related paperwork.
• Draft and submit documentation for award amendments or change requests as required by funding agencies.
• Interpret federal, state, and institutional regulations and guidelines governing grant administration, and ensure consistent implementation across projects.
• Develop and deliver training sessions or resource materials for project leads and staff on grant compliance, allowable costs, reporting expectations, and internal grant processes.
• Participate in continuous process improvement efforts to enhance the efficiency, accuracy, and responsiveness of the grants management function.
• Assist the Director of Grants Development and Management in preparing grant proposals, with a focus on program continuity, alignment with college priorities, and sustainability planning.
• Monitor federal and state grant policy updates, attend professional development or grant management workshops, and share insights that may impact institutional grant strategy or operations.
• Other duties as assigned by the Director of Grants Development and Management.
• Utilize technology, including AI-enabled tools and software where appropriate, to support the effective performance of assigned duties, enhance productivity, improve communication and information management, support decision-making, and other responsibilities, while ensuring compliance with…