Administrative Assistant​/Analyst; Part Time

Job Overview

The City of Westminster is recruiting for a part‑time Administrative Assistant/Analyst to support the Finance Department. This position involves performing a variety of routine to more complex administrative, clerical, and technical account support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, utility billing, and business licensing.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Establish liaison between community, government groups, agencies and the City including community outreach, educational programs and articles;
• Research, analyze and prepare reports including statistical analysis and surveys;
• Make recommendations regarding needs of the department;
• Assist with budget process and grant funding requests;
• Serve as City representative to various community and governmental groups including making presentations;
• Develop and implement program plans for performance measurement, customer satisfaction, asset management and scheduling;
• Other related duties as assigned.

• Knowledge of: Principles and practices of public administration, statistical reporting techniques, municipal organization and operations, management, supervision, budget and training; computers and software applications.
• Ability to: Develop and present ideas and recommendations effectively both orally and in writing; prepare reports and statistical analyses; establish and maintain effective working relationships with others; effectively deal with a wide range of public officials, citizens and staff; read and understand complex legal and technical documents.
• Education and Experience: Bachelor’s degree in Business Administration or related field or equivalent training and experience plus one (1) year of experience performing administrative tasks or conducting management staff projects and studies. Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.
• Licenses and
  
  Certifications:
  
  California Driver license required.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

This position may be utilized in various departments as required. This is a general description of the position and would apply regardless of assigned department.