Contract Administrator , II, III or Senior

Responsible for the preparation, negotiation, and administration of contracts in support of the Generation, Transmission, and other administrative areas for the acquisition of routine and non-routine goods and services, including the administration of the contract bidding process through final contract completion and document closeout. Provide guidance, advice, and assistance, as required, for contract and company personnel in the Supply Chain Services

Functional Area

. Receive and evaluate proposals. Assures contracts are in final form for Tri‑State execution and secure required bonds and insurance certificates.

Note
:
There is one position available, and this position will be filled at one of four job grade levels:
Contract Administrator I, job grade 6;
Contract Administrator II, job grade 7;
Contractor Administrator III, job grade 8 or Senior Contract Administrator job grade
9. This decision will be based on the qualifications and experience of the selected candidate and Tri-State business needs at the time of hire.

Tri-State recognizes the value of a highly engaged and committed workforce and provides an excellent benefits program that includes
:
Medical Insurance, Dental Insurance, Vision Insurance, Flexible Work Schedules including compressed work week and telecommuting opportunities to work remotely up to 40%, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Tuition Reimbursement, Life Insurance, Retirement Option, Long Term Disability (LTD), Short Term Disability (STD), Employee Assistant Program (EAP) and Paid Leave Benefits.

Hiring Salary Range: $98,000-$124,000

Hiring Salary Range: $88,000-$111,000

Hiring Salary Range: $80,000-$99,000

Hiring Salary Range: $72,000-$88,000

Actual compensation offer to candidate may vary outside of the posted hiring salary range based upon work experience, education and/or skill level.

• Provide guidance, as required, for contract personnel in the Supply Chain Services
  
  Functional Area
  
  .
• Manages the procurement of materials, equipment, construction and overseeing the phases of a project in Generation, Transmission, and other administrative areas for the acquisition.
• Provide contractual advice and assistance to company personnel in developing specifications.
• Conduct the preparation of contract documents for high and low risk acquisition of goods and services across various enterprise categories including but not limited to construction, repair, leases, consulting, and software (i.e., SaaS or other license agreements) contracts.
• Prepare contract documents for the acquisition of requested services to include:
  • Prepare proposed contract terms and conditions, incorporate technical specifications, and produce final bid documents resulting in timely award and execution of the contract.
• Assist in administering the bidder qualification process and establish list of pre-qualified bidders.
• Conduct end to end oversight of sourcing processes to include:
  • Establish bid schedule and evaluation methodology with requesting organizations.
  • Prepare and issue Request for Proposals, Request for Information or Proof of Concepts.
  • Receive and answer bidders’ questions.
  • Conduct pre-bid conference and contract negotiations.
  • Prepare and issue addenda to bid documents as necessary.
• Receive and evaluate proposals, to include:
  • Document date and time of receipt.
  • Conduct bid openings.
  • Review proposals for compliance with contract requirements.
  • Lead negotiations on contract changes.
  • Prepare bid tabulation and analysis for final review and execution by Tri-State.
• Assure proposed contract documents are in final form for Tri-State execution and secure required bonds and insurance certificates.
• Store contract proposals and files.
• Assist Tri-State personnel in administering contracts, to include:
  • Review invoices for compliance with contract terms when applicable.
  • Review and explain contract commercial requirements to Tri-State personnel and contractors to ensure contracts are administered effectively.
  • Participate in negotiations on contract changes when applicable.
• Coordinate the preparation and processing of contract change orders and amendments, to include:
  • Review impact of changes on the original contract.
  • Draft and/or review change orders and amendments.
  • Coordinate required approvals and execution of the documents.
  • Notify Tri-State personnel of changes, as required.
• Coordinate and monitor approval of executed contracts and amendments.
• Prepare and process contract closeout documents, to include:
  • Coordinate Tri-State and contractor approval and execution of the documents.
  • Coordinate final payment to contractors.
• Develop and implement contracting procedures to ensure contract documents and contract administration procedures comply with company requirements and accepted procurement policies.
• Exercise sound business judgment and resourcefulness in applying relevant contracting policies, rules and regulations to fit specific…