GM Administrative Assistant

Responsibilities

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self‑motivated, able to handle confidential information, and have a demonstrated ability to respond effectively to changing workloads and priorities. Must be able to communicate well and manage multiple assignments and people simultaneously.

• Manage and complete expense reports for the General Manager, Senior Leaders, and yourself as needed.
• Maintain schedules, plan events, coordinate meetings and conferences for the Fulfillment Center staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties including filing, full office management, responding to emails, preparing documents, and presentations using graphics, graphs, and internal information and platforms.
• Type meeting notes, create conference agendas, and develop minor content curriculum.
• Schedule cost‑effective travel arrangements including airfare, hotel, and ground transportation for the General Manager and Senior Leaders.
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
• Work with outside vendors to coordinate upkeep and maintenance of the Fulfillment Center.
• Run work‑related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables.
• Manage complex calendars and scheduling with diplomacy and discretion.
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
• Serve as representative on department team‑building activities and peer recognition.

• 1+ years of working with computers and Microsoft Office products and applications.
• Can lift up to 49 pounds; stand/walk during shifts lasting up to 12 hours and frequently push, pull, squat, bend, and reach.
• High school diploma or equivalent.
• Work 40 hours per week with overtime as required.
• Flexibility to work a schedule/shift/work area, including weekends, nights, and/or holidays.
• Age 18 years or older.
• 2+ years of executive‑level administrative support experience.
• 1+ year experience with event planning or project management.

• Ability to create graphs in MS Office products.
• Associate’s or Bachelor’s Degree.
• Strong analytical skills.
• Excellent written and verbal communication skills.
• Ability to learn organizational structure and the objectives of the team.
• Strong organizational and communication skills and problem‑solving abilities.
• Prioritize and handle multiple assignments while meeting deadlines.
• Ability to communicate with senior management, peers, and external stakeholders.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

USA, CO, Aurora - 23.00 - 34.00 USD hourly.

Job : A3185563