GPS Executive Assistant

Job Description

The GPS Executive Assistant for Graduate and Professional Studies (GPS) provides administrative and operational support to the Dean of Graduate and Professional Studies. The position serves as a central coordinator for division operations, communications, assessment activities, faculty support functions, student communications, and special projects. This role requires a high level of professionalism, discretion, organizational leadership, and the ability to manage multiple priorities in a dynamic higher education environment.

Manage the Dean and division calendars, meetings, and communications, including drafting correspondence and preparing reports and presentations. Serve as a professional liaison for the Dean's Office, coordinate meeting materials and follow-ups, and handle confidential information with discretion. Provide administrative support for meetings, events, and special initiatives.

Support daily operations by coordinating workflows, managing budgets, purchasing, invoice processing, contracts, financial tracking, and facilities operations. Oversee scheduling of spaces, maintain records and communications, and assist with events, logistics, and office coverage. Administer scholarships, maintain academic records and portal content, and support faculty and staff hiring processes.

Assist with data collection, surveys, reporting, and documentation for assessment, accreditation, and program review. Maintain records and support institutional effectiveness efforts, along with additional duties and special projects as assigned.

• Associate of Arts degree required; bachelor's degree preferred. Equivalent combinations of education and progressively responsible administrative experience may be considered.
• Three to five years of increasingly responsible administrative, operational, or executive support experience, preferably in higher education.
• Demonstrated ability to support senior leadership in a complex and fast-paced environment.
• Strong organizational, project coordination, and problem-solving skills.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities independently while maintaining accuracy and attention to detail.
• Ability to exercise discretion and maintain confidentiality.
• Strong technology skills, including proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other office technologies.
• Experience with Ellucian Colleague, Informer, or similar enterprise information systems preferred.
• Experience supporting assessment, reporting, accreditation, or compliance activities preferred.
• Ability to work some evenings and weekends as needed.

McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on the basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics.