Sr. Executive Assistant

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what’s happening now and shape what’s coming next.  Vantor is a place for problem solvers, changemakers, and go-getters—where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can:
Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.

Export Control/ITAR:
Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).Please review the job details below.

We are seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to provide strategic and operational support to the Chief Legal Officer and Chief Transformation Officer. This role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment.

The ideal candidate thrives under pressure, anticipates needs before they arise, and serves as a trusted partner to senior leadership while handling highly confidential information with discretion and professionalism.

Key Responsibilities Manage complex and ever-changing executive calendars, ensuring alignment of priorities, meetings, and strategic initiatives

Coordinate extensive domestic and international travel arrangements, including itineraries, visas, accommodations, transportation, and expense reporting

Support executives in managing shifting priorities, urgent matters, and tight deadlines with agility and professionalism

Draft, edit, and prepare correspondence, presentations, reports, agendas, meeting materials, and executive communications

Manage high-volume email communications and confidential correspondence with discretion and accuracy

Serve as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring seamless communication and follow-through

Interface professionally with board members, investors, legal counsel, government representatives, and high-profile partners

Coordinate executive meetings, leadership offsites, and cross-functional initiatives, including logistics, agendas, and action tracking

Handle sensitive and confidential information with exceptional judgment, integrity, and discretion

Anticipate executive needs by proactively identifying issues, prioritizing tasks, solving problems, and driving operational efficiency

Support C-level initiatives with a collaborative, adaptable, and solutions-oriented mindset

Maintain a calm, professional demeanor while navigating competing priorities and high-pressure situations

Assist with special projects, strategic initiatives, and operational activities as assigned

Manage invoice reconciliation, vendor coordination, and payment processing to ensure timely approvals and accurate financial tracking

Partner with Finance and Accounts Payable teams to monitor budgets, reconcile expenses, track outstanding invoices, and resolve billing discrepancies

Prepare and manage expense reports, purchase requests, and procurement-related documentation in compliance with company policies

Utilize technology, automation, and AI-enabled tools to optimize executive workflows and administrative processes

Support both in-person collaboration and digital coordination across global teams and time zones

Minimum Qualifications 7–10+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment

Proven expertise in managing complex global travel arrangements and executive scheduling

Demonstrated excellence in written and verbal communication skills

Strong experience in organizational management, project coordination, and executive operations

Exceptional time management skills with the ability to prioritize effectively and anticipate executive needs proactively

Experience coordinating cross-functional initiatives, leadership activities, and special projects

Experience with in…