CDOC Administrative Assistant III - Buena Vista Correctional Complex

Job Overview

This position is open only to Colorado state residents and is located at the Buena Vista Correctional Complex.

• Distinctive career advancement opportunities throughout the state system
• Strong, secure, and flexible retirement benefits, including PERA Defined Benefit Plan or PERA Defined Benefit
• Contribution plan plus 401(k) and 457 plans
• Medical and dental health plans
• Short‑ and long‑term disability coverage
• Paid life insurance
• 11 paid holidays per year, plus vacation and sick leave
• Wellness program, tuition reimbursement, training opportunities and more

• Receives and screens inquiries and ensures timely response and/or follow‑up
• Research information to resolve problems or concerns when solutions are unclear
• Instruct customers on filling out forms/documents
• Distribute mail accordingly
• Schedule meetings and administrative appointments
• Take / transcribe / distribute meeting minutes as requested
• Ensure clear and concise communication with customers, co‑workers, supervisors, and appointing authority
• Create, compile, and build employee personnel files; maintain confidentiality of information; file all documentation into electronic personnel files
• Maintain and track data using appropriate software
• Verify adequate releases, gather information, monitor the review of files as requested
• Scan and upload release documents into current files
• Provide accurate information to approved stakeholders regarding employment verifications, employment dates, salary and work titles
• Utilize Microsoft Word, Access, Excel, PowerPoint, DCIS, PCDCIS, and other computer programs to enter, track, and retrieve data
• Distribute information via mail, e‑mail, and fax to appropriate parties
• Establish, maintain, and update office record‑keeping systems, tickler files, forms, internal logs, and reminder notices
• Draft, prepare, edit, and publish correspondence, documents, reports, etc., from written material or verbal instruction
• Design and revise documents to include hand‑outs, flyers, instructions, manuals and the like
• Perform other duties as assigned

• Three (3) years of relevant experience in an occupation related to the work assigned to this position; OR a combination of related education and experience equal to three (3) years
• Valid high‑school diploma or GED is required
• Colorado state residency at the time of application

• Self‑control and ability to work in stressful, potentially violent situations
• Remain alert, emotionally stable, and mentally resilient under pressure
• Tolerate stress, confinement, and high‑stakes interaction
• Ability to read and comprehend the English language
• Effective verbal and written communication in English
• Create accessible documents and technical content following plain language guidelines
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work directly with offenders in a prison environment
• Exceptional interpersonal and customer‑service skills
• Excellent written and oral communication skills
• Efficient management/input of data and tracking
• Strong ability to multi‑task and demonstrate flexibility
• Impeccable organizational, planning, and prioritizing skills
• Precise attention to detail

• Experience proofreading, editing, or creating documents
• Experience supporting a program or work unit
• Experience with data entry, checking and verifying
• Experience with National Crime Information Center (NCIC) and Colorado Crime Information Center (CCIC)
• Experience working with confidential information
• Experience creating and maintaining budgets and budget reports
• If substitution is used, one year of clerical experience is preferred

The State of Colorado is an equal‑opportunity employer and provides employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, or any other protected status. Applicants with disabilities may request reasonable accommodations.