Administrative Aide; Part Time

Administrative Support Specialist
- Part Time

Looking for a role where no two days are the same and your work truly supports the community? This position plays a key role in keeping department operations running smoothly while serving as a first point of contact for the public.

You’ll perform a wide range of administrative and clerical duties, including organizing and maintaining records, preparing basic reports, managing files, processing mail, and ordering and tracking office supplies. You’ll maintain and update electronic record systems, enter and retrieve data related to unit activities, inventory, and reports, and ensure information is accurate and complete.

Customer service is a big part of this role. You’ll assist the public by phone, screen calls and visitors, respond to requests for information, and direct individuals to the appropriate staff or resources. This includes handling requests and forwarding inquiries or complaints as needed.

The position also supports departmental, state-mandated, and statistical reporting by assembling, verifying, and maintaining required documentation. You’ll provide general information about department policies, procedures, and regulations, and coordinate with other City departments when necessary.

This role may work in a dispatch-type environment and regularly interact with residents who may be passionate or distressed, so professionalism, patience, and strong communication skills are essential.

If you’re organized, detail-oriented, and thrive in a fast-paced public-facing environment, this is a great opportunity to make a meaningful impact behind the scenes—and at the front counter.

Must have a flexible work schedule
- Working hours could be Tuesday
- Friday 8:00 am to 3:00 pm. Subject to change.

Under direct supervision, performs general administrative, clerical, and customer service duties in support of the Community Development Department; provides information and assistance to the general public; and performs related work as required.

Receives direct supervision from assigned supervisory or management personnel. Exercises no supervision of staff.

This is an entry-level classification that performs a variety of routine administrative duties such as the preparation and maintenance of records for billings, requisitions, purchase orders, and warrant requests. The Administrative Aide may coordinate contract administration and explain policies and procedures; prepare informational and statistical reports and documents; maintain calendars and schedules; schedule appointments, travel requests, and meeting arrangements; collects, prepares and inputs data for computerized systems;

establishes liaison with other departments and agencies; responds to phone inquiries from the public; gathers and analyzes information; may represent the City or Department at conferences or meetings; may assist in the development of public relations programs, including news releases; may attend meetings, take notes and prepare minutes; compose and types correspondence; may attend night meetings; may assist with special projects as assigned.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a wide variety of routine administrative duties to support unit operations, including sorting, filing, and preparing records and basic reports, receiving, sorting, and distributing mail, and ordering and maintaining office and other related supplies.
• Maintains and updates unit record systems; enters and…