Senior Executive Assistant to CEO

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters - where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can:
Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.
* Export Control/ITAR:
* Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).
** Please review the job details below.
** Vantor is seeking a highly experienced Senior Executive Assistant to support the CEO and coordinate priorities across the Board of Directors and executive leadership team. This role calls for exceptional judgment, discretion, organization, and composure in a fast-paced environment where priorities can shift quickly and timelines may be compressed.

The Senior Executive Assistant will protect the CEO's time for high-impact work, anticipate needs, resolve issues independently within established guidelines, and ensure decisions and commitments are followed through. As a trusted representative of the CEO, this person will build strong working relationships with Board members, government representatives, executives, and colleagues across the company. They will also help strengthen the executive support team by sharing information, improving workflows, and building a cohesive, accountable, and collaborative culture.
** Responsibilities
* *** Executive calendar and priorities
*** Manage the CEO's complex calendar across Board of Directors, executive leadership, internal, and external commitments.
* Assess changing priorities, identify conflicts, and use sound judgment to reschedule meetings and protect time for critical touchpoints, including when schedules are compressed or competing.
* Present clear options, context, and trade-offs when a decision or escalation is needed; resolve scheduling and prioritization issues independently within established guidelines.
* Optimize the CEO's time by reducing low-value tasks and protecting capacity for strategy, hiring, innovation, and other high-impact priorities.
* Anticipate workload pressures and proactively manage the CEO's meeting cadence to support sustained effectiveness.
* Establish meeting purpose and preparation expectations; prepare agendas and executive-ready briefings, capture decisions, and track follow-up actions to completion.
* Filter incoming requests and issues, resolve them where appropriate, and escalate matters with clear context while maintaining accountability through resolution.
* Reinforce priorities and manage stakeholder expectations with professionalism, tact, and discretion.
** Board and external stakeholder coordination
*** Coordinate Board of Directors scheduling and serve as a primary point of connection between the CEO, Vantor, Board members, and Board leadership.
* Respond promptly to scheduling and coordination needs, including across international time zones and with Board members and chairmen.
* Coordinate confidential scheduling and communications with local, state, U.S., and international government representatives.
* Represent the CEO with sound judgment, professionalism, and appropriate discretion in sensitive interactions.
** Travel and expense management
*** Plan detailed, contingency-ready domestic and international travel with minimal executive involvement, including flights, ground transportation, lodging, visas, travel documentation, time zones, and itineraries.
* Compare flight and routing options based on total travel time, nonstop availability, layovers, reliability, cost, and the CEO's schedule; prepare alternatives for disruptions.
* Coordinate with internal partners and external providers, and communicate itinerary details and changes promptly.
* Manage a high volume of travel and expense activity; prepare accurate expense reports, track submissions in Concur, resolve incomplete items, and follow up proactively to meet deadlines.
** Executive office operations and collaboration
*** Coordinate candidate interviews and deliver a thoughtful, well-organized candidate experience, including scheduling and executive briefings.
* Build and maintain scalable workflows for planning,…