Event Coordinator I or II

Event Coordinator I / II

Join The Ranch/Fairgrounds at Larimer County as an Event Coordinator I/II. The Ranch in Loveland, CO is a dynamic hub of entertainment, events, and community engagement. As a member of our team you will coordinate logistics behind the scenes, delight guests, and contribute creatively to our diverse range of events.

The Ranch Events Team delivers more than 1,100 events annually, welcoming nearly one million guests. Our Event Coordinators manage a diverse portfolio, including consumer shows, conventions, sporting events, equestrian competitions, trade shows, festivals, community celebrations, and the Larimer County Fair & PRCA Rodeo. This fast‑paced, customer‑focused role thrives on building strong client relationships and creating exceptional event experiences.

• Manage a portfolio of assigned events from initial booking through post‑event settlement, serving as the primary point of contact and delivering an exceptional client experience.
• Plan and coordinate all event logistics—facility layouts, staffing, food & beverage, security, parking, ticketing, vendors, and event timelines—while collaborating with internal teams and external partners.
• Oversee on‑site event operations, adapt to changing conditions, resolve issues as they arise, and ensure events are executed safely, efficiently, and in compliance with client contracts and County policies.
• Build and maintain strong relationships with event organizers, promoters, vendors, sponsors, community organizations, and operational partners to encourage repeat business and support long‑term client success.
• Prepare event estimates, settlements, and financial documentation, monitor budgets, track expenses, and ensure contractual obligations are met.
• Support the planning and execution of signature events, including the Larimer County Fair & PRCA Rodeo, while contributing ideas for continuous improvement and future event development.
• Partner with Sales, Marketing, Operations, Parking, Security, and Hospitality teams to ensure seamless event execution and exceptional guest and client experiences.
• Foster a collaborative, team‑oriented environment by supporting fellow Event Coordinators, sharing best practices, participating in special projects, and pursuing opportunities for professional growth.

• Strong knowledge of event planning, venue operations, and customer service, with the ability to manage multiple events and competing priorities.
• Excellent organizational and project management skills, with exceptional attention to detail.
• Strong verbal and written communication skills, with the ability to build positive relationships with clients, vendors, sponsors, community partners, and internal teams.
• Proven ability to think critically, solve problems under pressure, and make sound decisions in a fast‑paced, ever‑changing environment.
• Experience preparing event estimates, managing budgets, reviewing contracts, and completing accurate financial settlements.
• Ability to coordinate cross‑functional teams, supervise temporary staff and volunteers, and work collaboratively with Operations, Sales, Marketing, Security, Parking, and Hospitality teams.
• Proficiency with Microsoft Office and event‑management software, with the ability to quickly learn new systems and maintain accurate event records.
• Flexibility to work evenings, weekends, holidays, and extended hours, particularly during major events such as the Larimer County Fair and other campus‑wide events.
• A customer‑focused mindset with a high level of professionalism, initiative, accountability, and a commitment to delivering exceptional client and guest experiences.

This position could hire as an Event Coordinator I or II depending on qualifications.

• One year of experience in a directly related field or in the performance of similar duties and responsibilities.
• Bachelor's Degree, or equivalent education, from an accredited college or university with major coursework in Marketing, Public Relations, Business Administration, or a related field.
• Possession of a valid Driver's License by date of hire.

• Three years of…