Administrative Support

Description

The Ivalua Supplier Onboarding Support specialist is responsible for facilitating the seamless integration

of new and existing suppliers into the BAE Systems ecosystem. This role focuses on the administrative

and technical execution of the onboarding process within the Ivalua platform, ensuring that all required

documentation is completed accurately and timely to prevent delays in procurement activities. The

successful candidate will act as a primary liaison between external suppliers, internal buyers, and data

governance teams.

What You'll Do:

- Supplier Coordination & Guidance:
Utilize Ivalua's in-application messaging system to

proactively contact suppliers. Provide clear instructions and specific requests to ensure all

onboarding paperwork and compliance documentation are completed correctly.

- Technical Troubleshooting:
Serve as the first point of contact for suppliers encountering

technical or procedural hurdles during the onboarding process. Collaborate closely with Local

Data Stewards to resolve data entry errors or system bottlenecks.

- Escalation Management:
Identify non-responsive suppliers and escalate to the assigned Buyer

to verify contact information and reinforce the urgency of the onboarding requirements.

- Identify "gridlock" within internal approval workflows and escalate to the appropriate internal

approval groups to ensure timely authorization and movement of the onboarding packet.

- Stakeholder Communication:
Maintain transparent and consistent communication regarding

onboarding status with both internal stakeholders (Buyers, Program Managers) and external

customers (Suppliers) to manage expectations and timelines.

- Reporting & Metrics:
Diligently update tracking metrics and dashboards to reflect the real-time

status of each supplier in the pipeline, providing visibility into onboarding velocity and potential

risks.

- Maintain a regular and predictable work schedule.

- Establish and maintain effective working relationships within the department, the Strategic

Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others

in order to maintain a positive and productive work environment

Skills

Administrative support, Call center

Top Skills Details

Administrative support

Additional

Skills & Qualifications

Required Education, Experience, &

Skills:

- High School diploma or equivalent plus 2 or more years of related experience.

- Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of

related experience. Degree must be from a university, college, or school which is accredited by

an agency recognized by the US Secretary of Education, US Department of Education.

Preferred Education, Experience, &

Skills:

- Previous experience in procurement, supply chain administration, or supplier management.

- Familiarity with Ivalua or similar Supplier Relationship Management (SRM) software.

- Strong written and verbal communication skills, with the ability to guide external parties through

complex administrative and technical processes.

- Ability to troubleshoot basic system issues and navigate internal organizational structures to

resolve bottlenecks.

- High attention to detail and the ability to manage a high volume of supplier files simultaneously.

Experience Level

Intermediate Level

Job Type & Location

This is a Contract position based out of Westminster, CO.

Pay and Benefits

The pay range for this position is $25.70 - $25.70/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Westminster,CO.

Final date to receive applications

This position is anticipated to close on Jul 31, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic…