Accounting Manager

Accounting Manager

The Accounting Manager leads the accounting function, overseeing accounts receivable and accounts payable, inventory and manufacturing accounting, government contract compliance, general accounting and reporting, and systems and process improvement. This role manages a small accounting team, ensures accurate and timely financial reporting, and supports compliance with government contracting regulations and GAAP. The Accounting Manager also partners closely with operations, supply chain, and other departments to maintain strong financial controls and drive continuous process improvement.

Responsibilities

• Manage and support accounting staff, providing leadership, guidance, and advocacy for team members while fostering effective communication with all departments.
• Oversee all accounts receivable and accounts payable activities, including generating, reviewing, and distributing customer invoices in a timely manner.
• Monitor outstanding receivables, follow up on collections, and ensure prompt payment from customers.
• Review and approve accounts payable transactions, ensuring accurate coding, proper authorization, and timely vendor payments.
• Manage the accounts receivable and accounts payable workflow within the QAD ERP system, including batch review and posting of transactions.
• Maintain accurate and up-to-date vendor and customer account records with a high level of integrity.
• Oversee inventory accounting in a manufacturing environment, including raw materials, work-in-progress (WIP), and finished goods.
• Plan, perform, and coordinate periodic physical inventory counts and cycle counts, investigating and resolving variances.
• Ensure accurate cost accounting for manufactured products, including appropriate allocation of labor, materials, and overhead.
• Collaborate with operations and supply chain teams to maintain inventory accuracy and integrity within the QAD ERP system.
• Support audits by government agencies, including preparation of required documentation and serving as a liaison during audit engagements.
• Prepare and/or review Incurred Cost Submissions (ICS) in accordance with applicable federal regulations.
• Develop and maintain provisional indirect cost rates and support the preparation of forward pricing rate proposals.
• Ensure financial records and practices comply with relevant government contracting requirements, including Cost Accounting Standards and Federal Acquisition Regulations.
• Monitor government contract revenue recognition, billing milestones, and contract financial performance.
• Lead the month-end and year-end close processes, including preparation and review of manual journal entries, account reconciliations, and financial statements.
• Maintain and reconcile general ledger accounts, investigating and resolving discrepancies in a timely manner.
• Perform bank reconciliations and cash accounting on a regular basis.
• Maintain fixed asset records and depreciation schedules.
• Prepare and distribute special financial reports and analyses as requested by senior finance leadership.
• Ensure adherence to GAAP across all accounting functions and processes.
• Utilize the QAD ERP system as the primary accounting platform and support the effective use of ERP tools within the finance team.
• Identify opportunities to improve accounting processes, strengthen internal controls, and enhance operational efficiency.
• Support system implementations, upgrades, or integrations as needed, ensuring data integrity and minimal disruption to operations.
• Lead or contribute to specifically assigned projects and cross-functional initiatives as directed by finance leadership.
• Provide backup support across finance functions to ensure continuity of operations.
• Perform other related duties as assigned to support the overall success of the finance organization.

Essential Skills

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 8 years of progressive accounting experience, with demonstrated expertise in accounts receivable, accounts payable, and general accounting.
• Approximately 2–3 years of experience in an accounting management or supervisory role, with responsibility for leading and supporting staff.
• Hands-on experience with general ledger maintenance, account reconciliation, month-end and year-end close processes, and journal entry preparation.
• Strong experience with accounts payable and accounts receivable operations, including invoicing, collections, and vendor payments.
• Experience in a manufacturing environment with direct responsibility for inventory accounting, including raw materials, work-in-progress, and finished goods.
• Proficiency in cost accounting for manufactured products, including labor, material, and overhead allocations.
• Experience using an ERP system for accounting, preferably QAD or a similar platform.
• Solid understanding of GAAP and its application across core accounting functions.
• Strong analytical and problem-solving skills, with the ability to investigate and resolve discrepancies in financial records.
• Effective…