Accounts Payable Specialist

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist will manage the full cycle of accounts payable activities in a manufacturing environment, ensuring timely and accurate processing of vendor invoices and payments. This role requires strong attention to detail, solid understanding of three-way match processes, and the ability to collaborate effectively with procurement and other internal departments. The specialist will support month-end close, maintain compliance with internal controls, and handle daily invoice processing using an ERP system.

Responsibilities

+ Review, verify, and process vendor invoices for accuracy, completeness, and proper authorization.

+ Match purchase orders, receipts, and invoices (three-way match) to ensure proper documentation and adherence to company policies.

+ Prepare and execute payment runs, including checks, ACH, and wire transfers, in a timely and accurate manner.

+ Reconcile vendor statements regularly and resolve discrepancies or billing issues promptly.

+ Maintain accurate, organized, and up-to-date accounts payable records and supporting documentation.

+ Communicate professionally with vendors regarding payment status, inquiries, and issue resolution.

+ Collaborate closely with procurement and other internal departments to resolve invoice and payment discrepancies.

+ Assist with month-end closing activities, including accruals and account reconciliations related to accounts payable.

+ Ensure compliance with internal controls, company policies, and applicable regulatory requirements in all accounts payable activities.

+ Support internal and external audits by providing required documentation, reports, and explanations related to accounts payable.

+ Process approximately 40 invoices per day, maintaining accuracy and efficiency even with repetitive tasks.

+ Perform other accounts payable and accounting duties as assigned by leadership.

Essential Skills

+ 2+ years of experience in accounts payable, including experience in a manufacturing environment.

+ Hands-on experience with three-way match processes and working with procurement teams.

+ Practical experience in accounts payable operations, invoice processing, and invoicing.

+ Proficiency with ERP systems for accounts payable processing (such as SAP, Oracle, or Microsoft Dynamics).

+ Strong data entry skills with a high degree of accuracy and attention to detail.

+ Knowledge of basic accounting principles and practices relevant to accounts payable.

+ Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.

+ Strong organizational and time management skills, with the ability to handle daily invoice volumes efficiently.

+ Effective written and verbal communication skills for interacting with vendors and internal stakeholders.

+ Strong problem-solving abilities to identify and resolve discrepancies and process issues.

+ Ability to maintain accurate records and follow established internal controls and procedures.

Additional

Skills & Qualifications

+ Associate or bachelor's degree in Accounting, Finance, or a related field (preferred).

+ 3+ years of accounts payable experience is beneficial, particularly in environments requiring three-way matching.

+ Experience supporting audits by preparing and providing accounts payable documentation and reports.

+ Familiarity with multiple ERP platforms and the ability to adapt to new systems quickly.

+ Comfort working with repetitive tasks while maintaining accuracy and consistency.

+ Ability to collaborate effectively with cross-functional teams, including procurement and other finance functions.

Job Type & Location

This is a Contract to Hire position based out of Westminster, MD.

Pay and Benefits

The pay range for this position is $31.25 - $32.69/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Westminster,MD.

Final date to receive applications

This position is anticipated to close on Sep 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent…