Accounts Payable Associate

Axiom Staffing is seeking an AP Associate for a company in Westminster, MD. This will be a temp to hire position. Additional details available upon interview.

Position Summary The Accounts Payable Accounting Associate is responsible for managing day-to-day accounts payable activities while providing additional support to the Accounting Department. This role requires someone who is detail-oriented, organized, and able to work independently in a fast-paced environment. The ideal candidate will have solid accounts payable experience and, equally important, will demonstrate initiative, urgency, problem-solving ability, and strong follow-through.

This position requires someone who can identify what needs to be addressed, proactively obtain missing information, resolve routine issues, and manage responsibilities without continuous direction.

• Review, verify, code, and process vendor invoices accurately and timely.
• Perform three-way matching of purchase orders, receiving documentation, and invoices.
• Research and resolve invoice, purchase order, receiving, and payment discrepancies.
• Proactively follow up with internal departments for missing approvals, documentation, receipts, or other information needed to process invoices.
• Prepare and process vendor payments, including checks, ACH payments, and wire transfers.
• Reconcile vendor statements and research outstanding invoices, credits, duplicate charges, and payment discrepancies.
• Communicate directly with vendors regarding invoices, payments, credits, and account issues.
• Monitor outstanding AP items and independently follow through to resolution.
• Maintain accurate vendor records and accounts payable documentation.
• Assist with month-end close activities, including accruals, account reconciliations, and reporting.
• Assist with general ledger coding and research transactions requiring correction or additional review.
• Support internal and external audits by providing documentation and researching transactions as needed.
• Partner with Purchasing, Receiving, Operations, and other departments to resolve invoice and payment issues.
• Identify recurring discrepancies or process issues and escalates or recommend solutions as appropriate.
• Provide additional accounting support and complete special projects as assigned by the Accounting Manager.

• Associate degree in Accounting, Finance, Business, or related field preferred; equivalent experience will be considered.
• 2-4 years of hands-on accounts payable or related accounting experience preferred.
• Experience working with purchase orders, receiving documentation, and three-way matching strongly preferred.
• Manufacturing, distribution, or other high-volume AP experience preferred.
• Working knowledge of accounts payable processes, general ledger coding, reconciliations, and basic accounting principles.
• Experience working within an ERP or accounting system.
• Intermediate Microsoft Excel skills preferred.
• Strong attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Demonstrated ability to research and resolve discrepancies independently.
• Ability to manage multiple priorities and deadlines with limited supervision.

• Initiative – recognizes what needs to be done and takes appropriate action without waiting for continuous direction.
• Ownership – takes responsibility for assigned work and follows issues through completion.
• Sense of Urgency – understands deadlines and actively works to prevent outstanding items from becoming delays.
• Problem Solving – researches discrepancies and works toward resolution rather than simply identifying the problem.
• Follow-Through – proactively follows up with vendors and internal departments until outstanding items are resolved.
• Professional Confidence – is comfortable asking questions, requesting information, and following up when others have not responded.
• Accuracy – maintains strong attention to detail while working efficiently in a transaction-driven environment.

Office-based position. Standard business hours with occasional additional hours based on month-end close or business needs. Schedule will be Monday through Friday 8:00 a.m. to 4:30 p.m. IND
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