Senior Accounts Payable Coordinator

The Senior Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions, vendor management, payment processing, reconciliations, and month-end close support. This role helps ensure compliance with company policies, supports process improvements, and provides guidance to junior AP staff.

• Process high-volume invoices, including three-way matching of purchase orders, receipts, and invoices.
• Review invoices for proper coding, approvals, supporting documentation, and policy compliance.
• Maintain AP transactions and vendor records within the ERP/accounting system.
• Manage vendor onboarding, W-9 collection, account maintenance, and inquiry resolution.
• Prepare and process ACH, wire, check, and electronic payments.
• Reconcile vendor statements and resolve discrepancies, payment issues, and outstanding balances.
• Monitor AP aging and ensure timely payments.
• Support weekly payment runs, month-end close activities, accruals, and account reconciliations.
• Assist with 1099 reporting, audits, and AP reporting requirements.
• Identify duplicate payments, errors, and potential control risks.
• Ensure compliance with internal controls and accounting policies.
• Train and mentor junior AP team members.
• Recommend and implement process improvements to enhance efficiency and accuracy.
• Perform other accounting-related duties as assigned.

• 4+ years of accounts payable or related accounting experience.
• Strong knowledge of AP processes, reconciliations, and accounting principles.
• High school diploma required;
  Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience with ERP/accounting systems such as SAP, Oracle, Net Suite, Microsoft Dynamics, Great Plains, or Yardi.
• Proficient in Microsoft Excel, including formulas, filters, and pivot tables.
• Experience managing high-volume invoice and payment processing.
• Strong analytical, problem-solving, and organizational skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

• Experience training or mentoring AP staff.
• Multi-entity or multi-location accounting experience.
• Knowledge of 1099 reporting and vendor compliance requirements.
• Experience with expense management systems and electronic payment platforms.
• Familiarity with internal controls and audit processes.

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.