Assistant Director of Alumni Relations & Annual Giving

Summary

Reporting to the Director of Alumni Relations & Annual Giving, the Assistant Director of Alumni Relations & Annual Giving serves as an integral part of the Institutional Advancement team. This role is multifaceted; front-facing and is expected to work closely and collaboratively with all IA team members in developing and executing alumni events and fundraising activities. Areas of focus are event coordination, assistance in budget tracking and billing reconciliation, solicitation development, and donor cultivation and stewardship.

The assistant will collaborate with the Director on the planning and implementation of targeted alumni relations and donor engagement programs and events that align with Regis’s current strategic plan and upcoming Centennial. He or she will assist in the brainstorming and creation of direct mail and e-marketing materials related to annual giving and alumni relations, focusing on the Senior Class Gift, GOLD Alumni and Graduates of the 21st Century, and bring creative ideas to engage these audiences.

The position will also serve as a liaison to the Alumni Ambassador Council and as the primary manager of Reunion Weekend, with an opportunity for future growth.

• Support the development and implementation of programming for alumni, including reunion weekend, regional events, campus events, mentoring/networking programs, and other special events designed to engage alumni of all ages, with a strong focus on GOLD programming and student philanthropy.
• Alongside the Director, manage all event logistics, including securing venues, vendors, event registration, and oversight of related event communications.
• Oversee post‑event processes: reconcile event finances, handle post‑event communications (email, survey, photos), distribute invoices, and coordinate debrief meetings with the Director or AVP as needed.
• Hire and manage student workers for the annual gala and other signature event support.

• Support the development and implementation of programming for alumni, including reunion weekend, regional events, campus events (Regis Women’s Network Speaker Series, Gold Tower Society Teas, etc.), mentoring/networking programs, and other special events designed to engage alumni of all ages with a strong focus on GOLD programming (Graduates of the Last Decade) and student philanthropy.
• Alongside the Director, manage all event logistics to include securing venue, vendors, event registration and oversight of related event communications.
• Oversee “post event” process: event reconciliations, post‑event communications (email, survey, photos), event surveys, invoices, and coordinate debrief meetings with Director or AVP as needed.
• Reunion Weekend:
  Support Director of ARAG in event logistics that will include working to secure event facilities, food services, on‑campus housing, vendor agreements, and overseeing the hiring process and management of student workers; work with the Reunion Planning Committee on specific reunion class related activities.
• Hire and manage student workers for the annual Gala and other signature event support as assigned.

• Provide relevant administrative support for Institutional Advancement activities and programs including answering phone calls, maintaining events calendar, making travel arrangements, scheduling internal meetings, and accepting gifts; utilize and maintain shared electronic files.
• Review alumni & advancement email accounts daily and respond to messages or forward to appropriate contacts.
• Support management and tracking of alumni relations budget and P‑card reconciliations.
• Manage In Memoriam notifications, distribute class emails, update related website, and assist in annual Memorial Liturgy.
• Track alumni volunteers including Alumni Ambassador Council and Class Officers, including:
  • Manage and track Class Officers – communicate with volunteers regularly and provide materials and support.
  • Maintain list of Alumni Ambassadors and committee assignments to ensure annual membership requirements are met.
  • Collaborate with Alumni Ambassadors on annual programming, supporting their efforts in…