Billing Coordinator Job in Westport, CT

Billing Coordinator

We are looking for a detail-oriented Billing Coordinator to support international invoicing and accounts payable activities in Westport, Connecticut. This long-term contract position is ideal for someone who can interpret customer agreements, validate pricing, and produce accurate invoices for complex export transactions. The role works closely with customer service and finance stakeholders to ensure billing records, supporting documentation, and payment-related information are handled with precision.

Responsibilities:

• Prepare and issue monthly customer invoices for international accounts, ensuring charges are complete, accurate, and submitted on time.
• Review customer contracts, rate schedules, and pricing terms to confirm each invoice reflects the correct commercial details.
• Incorporate freight-related charges, export paperwork, and other transaction-specific line items into billing documents as needed.
• Use Great Plains Dynamics to enter, manage, and reconcile billing information across customer accounts.
• Support accounts payable and billing operations by researching discrepancies, resolving documentation issues, and coordinating with internal teams.
• Maintain organized records of contracts, pricing references, invoice back-up, and export documentation for audit readiness and customer support.
• Communicate with internal and external contacts regarding billing questions, payment details, and invoice corrections when required.
• Assist the team during periods of increased workload, including process demands related to upcoming system implementation activities.