Administrative Assistant

Company Overview:

JACA Management, located in downtown Westport, CT, is a boutique firm that owns and manages a commercial real estate portfolio with a diverse group of operating businesses. We are seeking an Administrative Assistant to support our main office with various administrative tasks and ensure that things run smoothly.

As an Administrative Assistant, you will play a crucial role in coordinating repairs and maintenance, managing tenant relations, and providing overall support to our small office.

• Manage daily office operations, including answering phones, greeting visitors, and handling inquiries.
• Support property administration with tenant management, contract agreements , and site visits.
• Assist in data entry, record keeping, and document preparation.
• Prepare correspondence, reports, and presentations as needed.
• Maintain office supplies inventory and order supplies when necessary.
• Assist with special projects and additional tasks as assigned by the management team.

The successful Administrative Assistant will be proactive, adaptable, and able to handle multiple tasks efficiently in a sometimes autonomous environment. This position requires new skills to be picked up and learned quickly with strong attention to detail. Keeping a digitally automated and task oriented mindset will be essential.