Administrative Assistant Level V Continuing Education Office

Administrative Assistant – Continuing Education Office (Job )

Position type:
Secretarial/Clerical/Secretary Level V. Full‑time.

Location:

Staples High School. Date posted: 2/3/2026. Start:
As soon as possible. Salary:
According to the Secretary contract.

• Manage the flow and accounting of $1,000,000‑$1,500,000 in annual revenue and expenses.
• Prepare end‑of‑year financial statements for town auditors.
• Prepare the annual budget and determine pricing of courses offered.
• Analyze class profitability and decide which courses proceed.
• Reconcile bank statements and daily/monthly credit‑card statements.
• Generate and process timesheets for all teachers.
• Receive, verify, and process invoices for independent contractors.
• Record transactions in Websolutions.
• Process refunds, credit cards, and purchase orders; make bank deposits.
• Bill and coordinate with Special Education, Town Human Services, and Open Choice departments for program participation needs.
• Serve as a liaison with various town agencies (Human Services, Parks & Recreation, Extended School Year, Open Choice).
• Maintain inventory of supplies and textbooks; order and coordinate distribution for Summer, After‑School, and Adult classes.
• Ensure sufficient postage for catalog mailing.
• Offer suggestions for program improvements and act as a sounding board for the Director of Continuing Education.
• Perform other duties assigned by the Director.

• Excellent written and oral communication skills.
• Strong computer proficiency in Word, Excel, PowerPoint, Google Suite, and other applications.
• Organizational and interpersonal skills with the ability to maintain confidentiality.
• Ability to work independently and handle multiple responsibilities concurrently.
• High accuracy, attention to detail, and record‑keeping skills.
• Experience with budgeting and implementation preferred.
• Experience with procurement systems (Pan Tri, Mart, or similar) preferred.

Internal members of the Westport Association of Educational Secretaries (WAES) and the United Public Service Employees Union must submit a cover letter and résumé to John Bayers, Assistant Superintendent of Human Resources, at jbayers.

External applicants should submit an online application through the Westport Public Schools website.

The position is open until filled, and paper copies of applications will not be accepted.

EEO Statement

The Westport Board of Education will not make employment decisions on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability (including pregnancy), genetic information, veteran status, or gender identity or expression, except in the case of a bona fide occupational qualification.