Accounting Department Administrator​/Accounts Payable Assistant

RALCO Electric, Inc. is seeking a detail-oriented, highly organized Accounting Department Administrator / Accounts Payable Assistant to support the daily operations of our financial team. In this dual-faceted role, you will assist with vital accounts payable functions, handle essential administrative office tasks, maintain precise records, manage vendor communication, and provide general clerical support.

The ideal candidate is a dependable, professional individual who thrives on multitasking and keeping operations seamless in a fast-paced office environment.

• Invoice Processing:
  Review and process vendor invoices accurately and in a timely manner.
• Three-Way Matching:
  Match purchase orders, invoices, and delivery receipts within our dedicated Invoice Management System.
• Payment Assistance:
  Assist with regular check runs and the preparation of electronic payments.
• Vendor Management:
  Maintain and update vendor files, handle payment inquiries, and reconcile monthly vendor statements to resolve discrepancies.
• Reconciliations:
  Assist with employee expense reports and corporate credit card reconciliations.

• Departmental Support:
  Provide high-level administrative assistance directly to the accounting team.
• Data & Records Management:
  Perform accurate data entry, maintain accounting databases, and systematically file/archive financial records.
• Office Coordination:
  Manage incoming/outgoing mail, route phone calls, greet visitors, and oversee the inventory and ordering of general office and breakroom supplies.

• Confidentiality:
  Maintain the highest level of strict confidentiality regarding sensitive financial and company information.
• Process Improvement:
  Collaborate across departments to optimize internal office procedures, organization, and workflow efficiency.
• Ad-Hoc Tasks:
  Perform additional clerical and administrative duties as assigned by management.

• Education:
  
  High school diploma required; an Associate degree in Accounting, Business Administration, or a related field is highly preferred.
• Experience:
  
  2+ years of proven experience in an administrative or accounting support role preferred.
• Core Knowledge: A solid foundational understanding of basic accounts payable and general bookkeeping principles.
• Technical Savvy:
  Proficiency in Microsoft Office Suite (advanced comfort with Excel and Outlook is required); previous experience with dedicated accounting software is a major plus.
• Professional Attributes:
  High attention to detail, exceptional organizational and time-management skills, and excellent interpersonal communication abilities.

• Status:
  Full-time position.
• Setting: 100% office-based environment.
• Hours:
  
  Standard business hours with occasional overtime requested based on monthly or quarterly closing cycles.

• Competitive hourly pay/salary commensurate with experience.
• Comprehensive health insurance packages.
• Generous paid time off (PTO) and paid holidays.
• Retirement plan options.
• Clear opportunities for internal professional growth and career advancement.