Administrative Secretary III

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• Position Type:
  Secretarial/Clerical/ Secretary - 12-Months
• Location:
  
  Highcrest Elementary School
• Date Available:
  
  ASAP

ANNOUNCEMENT OF VACANCY

Wethersfield Public Schools

Wethersfield, CT
Highcrest
Elementary School
Administrative Secretary III
Date Posted:
July 2026

The Wethersfield Public Schools partner with the community and families in fostering our students' ongoing education in a safe and secure learning environment. Our schools are demographically diverse and are characterized by respectful behavior, trusting relationships, caring educators/administrators/staff and continuous learning.

The Secretary to the Elementary Principal provides comprehensive administrative support to the school's Main Office through strong organizational, communication, and problem-solving skills.

Serving as a key point of contact for staff, students, families and the public, this role requires excellent customer service and the ability to manage multiple priorities in a fast-paced environment. The position demands a high level of confidentiality and discretion when handling sensitive personnel and student information. Responsibilities are broad and include budgeting and purchasing, managing student registration and withdrawal, preparing reports, overseeing management of student records, coordinating special events, facilitating substitute coverage, managing the Principal's calendar, scheduling meetings and contributing to a positive and welcoming school climate.

Position
:
Administrative Secretary III

Location
:
Highcrest Elementary School

Work Year: 12-month position
Work Hours: 8:00am - 4:00pm, excluding 1-hour unpaid lunch break (Periodic extra hours may be required which could extend the work day. Candidates must be willing/able to work overtime on short notice.)
Effective Date: As soon as possible

Pay Rate: $31.68-$39.02 per hour (based on experience and qualifications)

Reports To
:
Principal

Application Date: Posting will remain open until filled
Benefits: Benefits included are: paid sick time, paid personal time, healthcare and retirement benefits. This is a union position.

Duties of the Position Include the following:

Serve as secretary to the Principal and maintain strict confidentiality of student records and information;

Maintain current knowledge of school procedures, policies, and office practices;

Support administrative tasks, including document preparation, mailings, correspondence, and filing;

Coordinate, schedule, and maintain calendar appointments for the Principal;

Answer incoming calls, provide information, take messages, and route communications to appropriate staff;

Monitor the school's budget and manage the purchases for the school including processing invoices for payment through MUNIS;

Prepare, process, and maintain cumulative records, and manage student registrations and withdrawals;

Prepare and distribute reports, announcements, newsletters, and communications as identified by the Principal;

Assist with the preparation and submission of state and district reports and required data reporting;

Monitor and facilitate daily substitute coverage;

Operate office equipment including computers, copiers, scanners, fax machines, and related technology;

Coordinate and schedule special events (e.g. field trips, assemblies, open house), assist with related forms;

Serve as a liaison to all school groups;

Prepare materials such as programs, certificates, and awards;

Pe…