Associate Fiscal​/Administrative Officer

Introduction

Are you a current State of Connecticut employee looking to advance your career? If so, read below and apply today!

The State of Connecticut Department of Motor Vehicles (DMV) invites current State of CT employees to apply for the position of Associate Fiscal/Administrative Officer within the DMV Fiscal Services Division.

This position offers an excellent opportunity for an experienced accounting professional to guide daily financial activities, strengthen internal controls, and enhance the efficiency of critical financial processes that support statewide services.

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

The DMV Fiscal Services Division offers a supportive, team-oriented environment where your work directly contributes to the Department’s financial accuracy and overall service to the public. This role is a great fit for professionals looking to grow their accounting career while helping strengthen the DMV’s financial operations.

• Supervise the Accounts Payable unit
• Oversee the processing of payments
• Prepare Set-Aside reports
• Monitor payables for coding accuracy
• Prepare annual GAAP reports
• Identify opportunities to streamline procedures and improve operational workflows

• Monday – Friday
• Full‑time (40 hours per week)
• First shift (8:00 AM – 4:30 PM)
• Location:
  
  Wethersfield, CT
• Hybrid position (telework and in office)

In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

• Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership
• Plans office workflow and determines priorities
• Schedules, assigns, oversees and reviews work
• Establishes and maintains office procedures
• Provides staff training and assistance
• Conducts or assists in conducting performance evaluations
• Acts as liaison with other operating units, agencies and other officials regarding policies and procedures
• Prepares and analyzes complex financial statements and reports and budget requests
• Projects expenditures and assists in financial planning
• Maintains fiscal controls by authorizing non‑routine expenditures
• Manages various phases of budget process
• Makes recommendations on policies and standards
• Oversees maintenance of accounting records
• Utilizes EDP systems for financial records, reports, and analyses
• May oversee implementation and analysis of financial and administrative EDP applications
• May oversee grant and contract administration
• May oversee payroll
• May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards
• May oversee leasing functions including negotiating contracts and space requirements
• May supervise support services such as stores, inventory, security, mailroom, food service or maintenance
• May supervise payroll, purchasing and/or other fiscal and administrative functions
• Performs related duties as required

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll
• Knowledge of grants and contracts preparation and administration
• Knowledge of purchasing principles and procedures
• Knowledge of payroll practices and procedures
• Considerable interpersonal skills
• Oral and written communication skills
• Considerable ability in preparation and analysis of financial and statistical reports
• Ability to understand and apply relevant state and federal laws, statutes and regulations
• Utilize EDP systems for financial management
• Supervisory ability

• Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts…