Accounts Payable Specialist

Job Title:

Accounts Payable Specialist (Contract)

Job Description

This full-time Accounts Payable Specialist contract role supports the accounting team during a transition period at a construction-focused organization in Weymouth, MA. The position runs for approximately 2+ months at 40 hours per week, with the potential to convert to a permanent role based on performance and business needs. You will handle full-cycle accounts payable, work closely with an outgoing team member for a smooth handover, and contribute to a friendly, collaborative office environment.

Responsibilities

+ Manage full-cycle accounts payable processing from invoice receipt through payment.

+ Enter, code, and obtain approvals for invoices in the ERP system with high accuracy.

+ Reconcile vendor statements and resolve discrepancies in a timely manner.

+ Communicate with vendors to address questions, resolve issues, and maintain strong relationships.

+ Prepare and process payments, including check runs, ACH, and other electronic payments.

+ Provide support for month-end accounts payable activities and reporting.

+ Assist with general accounting tasks as needed to support the broader finance team.

+ Provide occasional support or gain exposure to payroll activities when requested.

+ Collaborate closely with team members to ensure a smooth transition of responsibilities during the overlap period with the outgoing employee.

+ Proactively identify process issues or bottlenecks and suggest improvements where appropriate.

+ Maintain organized, up-to-date documentation for all accounts payable activities.

Essential Skills

+ Proven accounts payable experience with responsibility for invoice processing and payments.

+ Hands-on experience working in an ERP system for accounting or finance functions.

+ Strong attention to detail with a high degree of accuracy in data entry and reconciliations.

+ Effective organizational skills with the ability to manage multiple tasks and deadlines.

+ Ability to learn new systems and processes quickly and take ownership after training.

+ Comfort communicating with vendors and internal stakeholders to resolve issues.

+ Proficiency with Microsoft Excel for basic data entry and review.

+ Personable and approachable communication style, with comfort interacting across the office.

+ Team-oriented mindset with a willingness to collaborate and support others.

+ Comfort working full-time, 40 hours per week, on a 1-2 month contract assignment with potential for extension or conversion.

Additional

Skills & Qualifications

+

Experience with Spectrum ERP or similar construction-focused ERP systems.

+ Background in construction, electrical contracting, or project-based accounting environments.

+ Exposure to payroll processes and a willingness to assist with payroll-related tasks when needed.

+ Strong Excel skills, including working with spreadsheets for tracking and reconciliation.

+ Demonstrated ability to step in and help outside normal responsibilities when the team needs support.

+ Preference for working in a collaborative, relationship-focused office environment rather than in isolation.

Work Environment

This role is based on-site in Weymouth, MA, in a supportive and highly collaborative office environment. You will work a standard full-time schedule of approximately 40 hours per week during the 2+ month contract period. The culture is relaxed, friendly, and team-oriented, with coworkers who value approachability, open communication, and mutual support. You will interact regularly with colleagues across the office, participate in a hands-on transition with the outgoing accounts payable team member, and use an ERP system (ideally Spectrum or a comparable platform) along with tools such as Microsoft Excel.

The environment emphasizes teamwork, relationship-building, and a willingness to jump in and help wherever needed.

Job Type & Location

This is a Contract position based out of Weymouth, MA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Weymouth,MA.

Final date to receive…