Project Support Specialist

Project Support Specialist:

Ghostwerks is seeking an organized and driven Project Support Specialist to assist project teams with coordination, scheduling, and administrative support tasks. This role is ideal for someone who thrives in a fast-paced environment, is highly detail-oriented, and enjoys working collaboratively across teams.

The Project Support Specialist will help track project progress, maintain project documentation, coordinate schedules, and support overall project execution to ensure tasks are completed on time and efficiently.

Ghostwerks is a Service-Disabled Veteran Owned Small Business (SDVOSB) that specializes in navigating the intricate landscape of the defense and civilian government space. Ghostwerks is committed to providing the highest quality support and services to our customers. We offer a wide range of services, including Solution Engineering, Mission Readiness, Technology Solutions, Engineering Support, and Government Contractor Support. Our services are designed to help organizations of all sizes achieve their goals and reach their full potential.

• Assist in coordinating project tasks and ensuring deadlines are met
• Track project progress and communicate issues or delays to the Project Manager
• Prepare and maintain project documentation, including status reports, meeting minutes, and project files
• Maintain and update project schedules, databases, and project management tools
• Provide administrative support to project teams, including scheduling meetings and coordinating communications
• Assist with development and maintenance of project plans and timelines
• Participate in project meetings and provide support as needed
• Track action items and follow up on outstanding tasks to ensure timely completion
• Coordinate communication between internal teams, customers, subcontractors, and stakeholders
• Prepare presentations, reports, and briefing materials for leadership reviews
• Assist with data collection, reporting metrics, and project performance tracking
• Maintain document control and ensure project documentation complies with company and customer requirements
• Support contract deliverables and compliance tracking
• Assist with risk management activities and issue resolution efforts
• Help identify process improvements to increase project efficiency and organization
• Support scheduling, resource coordination, and logistics across multiple projects
• Maintain sensitive project information with professionalism and discretion
• Collaborate with internal teams to ensure project deliverables are completed efficiently

• Must be a U.S. Citizen
• Must be able to successfully obtain a Security Clearance

• Background in Government contracting preferred
• Proven experience as a Project Coordinator, Project Support Specialist, or similar role
• Experience using project management software such as MS Project
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Ability to work effectively in a team-oriented environment
• Proficiency in Microsoft Office Suite, especially Excel and Power Point
• Strong attention to detail and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment

• Attention to detail
• Written and verbal communication
• Multi-tasking in fast-paced environments
• Problem-solving and critical thinking
• Team collaboration and interpersonal skills
• Scheduling and calendar management
• Meeting coordination and minute-taking
• Project documentation and record keeping
• Risk identification and issue tracking
• Data entry and reporting accuracy
• Process improvement and workflow organization
• Ability to prioritize competing deadlines
• Administrative and operational support
• Resource coordination and logistics support
• Confidentiality and professionalism

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Customer
  
  Location:
  
  On-Site – Picatinny Arsenal…