Part Time Office Manager

Job Title:

Part-Time Office Manager

Job Description

This part-time Office Manager role supports a small, close-knit office by keeping daily operations running smoothly. The position is ideal for someone who enjoys variety, is highly organized, and is comfortable stepping in wherever help is needed. The schedule is very flexible, offering between 16 and 32 hours per week, with the option to work a few full days or spread hours across the week based on mutual agreement.

Responsibilities

+ Answer incoming phone calls, route inquiries to the appropriate person, and provide helpful, professional responses to callers.

+ Scan, organize, and maintain both physical and digital documents to ensure easy retrieval and accurate recordkeeping.

+ Perform accurate data entry, with a primary focus on entering invoices and verifying information to maintain data integrity.

+ Support general office operations as needed, including basic administrative tasks that keep the office running efficiently.

+ Assist with notary-related tasks as required, using an active notary license to notarize documents in accordance with applicable guidelines.

+ Use Microsoft Office applications, including Excel, to support administrative and data-related tasks.

+ Collaborate with a small team to ensure smooth communication and coordination of day-to-day office activities.

Essential Skills

+ Active notary license and ability to perform notary-related tasks as needed.

+ Strong data entry skills with a high level of accuracy and attention to detail, especially when entering invoices.

+ Proficiency with Microsoft Office, including Excel and other core applications in the Microsoft Office Suite.

+ Demonstrated reliability and consistency in showing up on time and following through on responsibilities.

+ Strong organizational skills with the ability to manage multiple tasks and keep documents and information well-structured.

+ Ability to provide administrative and office management support in a professional, efficient manner.

+ Comfort working in a small office environment and collaborating effectively with a tight-knit team.

Additional

Skills & Qualifications

+ Previous administrative or office support experience, which is highly preferred.

+ Experience handling invoices or working with accounting systems.

+

Experience with administrative or office management duties, including working with Excel and invoice processing.

+ Strong interpersonal skills and an easygoing, cooperative demeanor that makes it pleasant to work with you.

+ Comfort with scanning, organizing, and maintaining documents in both digital and physical formats.

Work Environment

This is a fully onsite role in a small office with approximately 10-11 people, many of whom spend time in the field. The environment is relaxed and collaborative, with a strong emphasis on flexibility and work-life balance. Scheduling is highly adaptable, offering 16 to 32 hours per week and allowing options such as working a few full days (for example, Monday through Wednesday) or shorter shifts each day (such as 8:00 a.m. to 1:00 p.m. or 10:00 a.m. to 4:00 p.m.), depending on mutual agreement.

There are no responsibilities for inventory ordering or calendar management, allowing you to focus on core administrative and notary tasks. The team is open to both longer-term part-time arrangements and shorter-term commitments, such as working through the summer before returning to school or another role.

Job Type & Location

This is a Contract position based out of Wheat Ridge, CO.

Pay and Benefits

The pay range for this position is $22.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision  - Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available  - Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability  - Health Spending Account (HSA) …