Administrative Assistant, LHS

Job Description

Administrative Assistant – Property Management Office

• Retrieves incoming calls in a professional manner and delivers a high level of customer service.
• Dispatches and tracks routine work orders to maintenance staff or other responsible parties ensuring timely completion.
• Coordinates vendor/contractor services to support daily property operations.
• Assists with lease administration including move‑in/move‑out procedures.
• Assists with tenant relations and event coordination.
• Develops presentations, proposals, correspondence, and management reports.
• Maintains service agreements log and ensures tenant and vendor certificates meet all requirements.
• Maintains electronic file system.
• Maintains key & card control for vendor/contractor/tenant access.
• Composes routine professional correspondence.
• Assists with property inspections as assigned.
• Performs all general office duties and special projects as required.

High school graduate or equivalent; college degree preferred.

• 2–3 years’ experience as an administrative assistant.
• Must be located in Wheat Ridge, CO or surrounding area or willing to relocate for the duration of employment.
• Must be in office, on site, 5 days a week.
• Advanced computer skills using MS Office applications (Word & Excel a must).
• Proficient knowledge of accounting principles & practices.
• Property management software experience a plus.
• Strong communication and customer‑service skills (oral & written) to promote positive client/tenant relations.
• Ability to exercise prudent judgment in the absence of supervisory personnel.
• Ability to organize and prioritize tasks to ensure accuracy and timely completion.

• Comprehensive health insurance with 90% premium covered by employer.
• 20 days of PTO & 11 paid holidays annually.
• Retirement benefits with employer match.
• Employee stock purchase plan.
• Fun, passionate and skilled co‑workers.

The estimated base salary range for this role is $26/hour – $31/hour. Actual base pay may vary based on factors such as work location, skills, relevant experience, and business needs. In addition to base pay, employees at Ventas are eligible for performance‑based incentives and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.

Lillibridge Healthcare Services is a wholly owned subsidiary of Ventas, delivering property management and leasing excellence with an outstanding record of tenant satisfaction. Lillibridge manages more than 22 million square feet of outpatient medical space across 36 states, providing prime medical office spaces to health systems and physicians seeking to expand their reach and deliver value to their communities. Lillibridge is a Chicago‑based healthcare real estate firm.

Our parent company is Ventas Inc., a Fortune 500 REIT (). As an industry leader, Lillibridge has decades of experience in healthcare real estate and specializes in advisory services, acquisition and development, and property management and leasing of medical office and ambulatory healthcare properties nationwide. One of the largest firms in this sector, we own / manage 24M sf across 450 healthcare properties in 32 states, 200+ markets and 160+ cities.

More than 10M people a year visit our buildings to maintain their good health and get well.