Executive Assistant to Assistant Superintendent Business Services

TITLE

Executive Assistant to the Assistant Superintendent for Business Services

Position Type:
Secretarial/ Secretary

Date Posted: 2/9/2026

Location:

District Administrative Center

Date Available:

Immediately

Closing Date: when filled

District:
Woodridge Elementary School District 68

• High school diploma
• Proficiency in computer programs including word processing, spreadsheets, e‑mail, database management, internet and file sharing
• Such alternatives to the above qualifications as the Board may deem appropriate and acceptable

Assistant Superintendent for Business Services

To support activities associated with School District Business Office

• Welcomes visitors and directs them to the appropriate business office staff.
• Provides clerical support for the business office staff, as needed.
• Processes incoming mail and directs it to the appropriate business office staff.
• Assists in the preparation of correspondence, memoranda, financial reports, bids, schedules, files, purchase orders and requisitions, as needed.
• Assists with the maintenance and administration of the student fee module as it relates to registration, food service and all other fees.
• Assists with the process for ensuring the notification and collection of unpaid fees.
• Arranges for the service and repair of all business office equipment.
• Assists with the efficient administration of the Student Transportation Services Program.
• Assists with the process of sending out transportation invoices to other school districts when out‑of‑district students are transported by District 68.
• Assists with the review and approval of monthly vendor transportation invoices.
• Administers and processes parent payments and authorizations for transportation services.
• Assists with the publication and distribution of bus routes to parents and school staff.
• Assists with the efficient administration of the Student Food Services Program.
• Assists with the collection and processing of Fee Waiver Forms and Free Meal Applications.
• Assists with the publication and distribution of menus and nutritional information to parents and school staff.
• Assists with the periodic letting of Bids/RFPs, and subsequent selection and contracting of the selected and awarded Food Service Management Company.
• Assists in ensuring the compliant operation of the food services program with all appropriate local, state and federal regulations, guidelines, policies and procedures.
• Submits and updates the annual school breakfast, lunch and milk applications to ISBE.
• Assists with the administration of the USDA School Commodities Food Program.
• Assists in reviewing and approving the monthly food service vendor invoices.
• Ensures the proper counting and claiming of meals under the NSLP and NSBP programs, and files monthly meal counts in the appropriate ISBE Claiming System (WINS).
• Assists in setting up semi‑annual Health and Safety Inspections of food service facilities.
• Conducts annual safety walk‑throughs of food service facilities per USDA guidelines.
• Coordinates food, drink and SMART snacks for special district events and programs.
• Coordinates the ordering and delivery of snacks for the Pre‑K program.
• Works with School Secretaries to ensure that the Student Information System is accurate and up to date regarding both student transportation information and food services information.
• Assists in the preparation of information and marketing materials in both English and Spanish for both transportation services and food services programs.
• Assists in the development of both transportation services and food services budgets.
• Updates and maintains the Business Office Web Site information.
• Assists in preparing applications and paperwork, and coordinates treasury bonding insurance activities with insurance brokers and/or insurance companies.
• Organizes and maintains business office files and records as required by state legislation.
• Assists with the annual budget and levy publications as required by the IL School Code.
• Assists with the publication of the Annual Statement of Affairs and all formal, sealed bids with a local newspaper, as required by the IL School Code.
• Co…