High School Clerical Assistant

Overview

Position: Clerical Assistant

Reports to: Principal

Job Status: 10 month

Affiliation: Classified Employees Association (CEA)

Salary:  Salary Grade C, Starting hourly pay rate $16.86

Performs basic clerical and general office duties including copying, mail and package distribution, typing, some computer entry, and telephoning. Assist with staff, student and parent needs. Serves as a support person for the Principal and Secretary to expedite the flow of work through the school office.

• High School Diploma or equivalent
• Prior clerical experience preferred
• Ability to understand, apply, and use computers and software applications (i.e. Word, Excel, Google and Gmail)
• Ability to maintain confidentiality of information regarding students, employees and others.
• Experience dealing with the public and staff with the ability to be courteous and patient while maintaining a positive, cooperative work environment.

• Sorts and delivers mail to mailboxes.
• Organize packages and alert recipients.
• Tracking the postage meter—who sends what, etc.
• Keep track of forms and supplies for teachers in the mailroom.
• Add all staff names to the mailboxes.

• Make copies for staff, including worksheets, tests, booklets, forms and documents that may require collating.
• Keep track of all copiers in the school and order supplies for all copiers.
• Coordinate repairs and maintenance on building copiers.
• Maintain a paper supply in the mailroom and make sure copiers are always stocked with paper.
• Supply distribution and inventory management for the main office.

• Maintaining cleanliness of the staff break room.
• Inventory of coffee/tea supplies.
• Coordinating the information board in the staff break room.

• Assist Principal and Assistant Principals' secretaries as needed.
• Help administrators in the main office.
• Assist with large projects in the main office.
• Edit, revise, create documents as requested via Google and/or Microsoft Office suite of products.
• Performs other duties as assigned.

Work in standard office and school building environments. The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires sitting, walking, and standing.

Use standard office equipment, such as computers, copiers, telephones etc.