Executive Assistant

Executive Assistant

We are looking for a highly skilled executive assistant to provide comprehensive support to senior leadership in a dynamic and fast-paced environment. In this contract to permanent role, you will play a pivotal part in ensuring the smooth operation of the executive office by managing schedules, communications, and strategic priorities. This position is based in Wheaton, Illinois, and requires exceptional organizational abilities, discretion, and technical proficiency.

Responsibilities:

• Coordinate and manage executive calendars, resolving scheduling conflicts and ensuring alignment with organizational priorities.
• Prepare, edit, and distribute high-level correspondence, reports, and presentations with exceptional attention to detail.
• Organize and oversee logistical aspects of executive meetings, including agenda preparation and briefing materials.
• Serve as the primary point of contact for communication, ensuring timely and accurate information flow.
• Maintain and optimize digital systems, utilizing tools like Microsoft 365 and SharePoint to support executive operations.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with travel arrangements, including booking flights, accommodations, and itineraries for executive travel.
• Track and manage project deliverables, ensuring deadlines are met and priorities are addressed.
• Collaborate with internal stakeholders and external partners to foster strong relationships and ensure seamless communication.
• Streamline office processes and workflows to improve efficiency and effectiveness.