Ministry Licensing Coordinator

Reports To: Director of Ministry Licensing Partnerships
Department: Licensing and Permissions
Location: On site

The Ministry Licensing Coordinator provides operational and project-management support for Crossway’s ministry-oriented licensing initiatives, particularly in under-resourced languages and frontier international publishing markets. The Coordinator helps move projects from initial inquiry through contracting, file delivery, publication, and reporting while serving the day-to-day needs of licensees and ministry partners.

• Support the Director of Ministry Licensing Partnerships in implementing ministry licensing strategies, priorities, and approved programs.
• Coordinate ministry licensing projects from initial inquiry and internal review through contracting, file delivery, publication, and final reporting.
• Serve as a primary point of contact for routine licensee and partner communication, providing timely guidance and escalating strategic, contractual, financial, or relational matters as appropriate.
• Draft licensing agreements, amendments, and addenda from approved templates and authorized terms; coordinate with Licensing Processes to ensure timely approval and execution.
• Manage delivery of review materials, PDFs, production files, and other approved assets to prospective and contracted licensees.
• Track project workflows, contractual deadlines, publication requirements, reporting obligations, funding commitments, and other key milestones; identify delays or issues requiring follow-up.
• Maintain accurate and organized records of licensing opportunities, contracts, partner correspondence, applications, project status, payments, reports, and related documentation.
• Provide operational support for licensing initiatives in under-resourced languages and English-speaking markets where conventional commercial licensing models may not be viable.
• Research prospective publishers, ministry organizations, language needs, and publishing markets, and assist with evaluation of partner capacity, publishing experience, distribution plans, financial sustainability, and mission alignment.
• Provide administrative and project-management support for Crossway-initiated ministry programs, including partner outreach, application intake, internal review, funding coordination, progress monitoring, and impact reporting.
• Coordinate with the Licensing Royalty Manager and Finance to support accurate recording and processing of royalties, license fees, funding commitments, payments, and required financial reporting.
• Collaborate with International Sales, Licensing Processes, Finance, Legal, Global Ministry, Advancement, and other departments as needed to keep projects moving efficiently and aligned with Crossway priorities.
• Prepare project summaries, internal reports, budget updates, meeting materials, and partner reports as assigned.
• Attend domestic or international events and partner meetings as directed, assisting with preparation, logistics, follow-up, and professional representation of Crossway.

High organizational skills, thoroughness, and proven ability to manage multiple projects and deadlines with accuracy. Strong written and verbal communication, sound judgment, and a service-oriented approach to partner relationships. Ability to learn licensing processes and contractual requirements, work collaboratively across departments, identify problems proactively, and follow through on commitments. Clear understanding of and agreement with Crossway’s mission, ethos, and standards. Honesty and integrity.

• This is an ON-SITE position.
• A college degree or equivalent 3-5 years of professional work experience.
• Highly organized, detail-oriented, responsive, and able…