Surgery Scheduling Representative

Founded over 80 years ago, the Wheaton Eye Clinic is a nationally recognized multi-subspecialty ophthalmology practice that spans the western suburbs of Chicago and is the largest independent ophthalmology clinic in the Midwest. We pride ourselves on serving the community both as a caring eye care provider and as a reputable employer. Our offices are located in Wheaton, Naperville, Hinsdale, Saint Charles, Bartlett, and Plainfield and an ophthalmology-specific ambulatory surgery center at the main office in Wheaton.

We currently have both Ophthalmologists and Optometrists in every ophthalmic subspecialty are highly respected in the region and have superb relationships with referring colleagues and health systems. Patients travel to Wheaton Eye Clinic from throughout Northern Illinois, as well as from across the United States. Our referring physicians locally, across the United States, and from many international countries, send their patients to Wheaton Eye Clinic because of its unwavering reputation for exceptional patient care.

More than 170,000 patient visits occur each year. Our mission at Wheaton Eye Clinic is to provide comprehensive eye care services of the highest quality and value. This dedication to excellence is founded on how we strive to surpass each patient’s expectations in the delivery of competent, timely, and compassionate eye care.

Monday through Friday 8:00 am - 5:00 pm - In office.
THIS IS NOT A REMOTE ROLE.

• Answers all incoming calls into the department and assists patients with scheduling surgery and answering surgery-related questions
• Schedules all procedures, diagnostic testing, and consults as ordered by the physicians
• Assists with precertification and authorization for surgery and ancillary testing
• Provide timely and accurate information and quality customer service to incoming patient inquiries
• Resolves patient issues and consistently meets or exceeds patients’ service expectations
• Follows all rules and procedures of the organization’s compliance and HIPAA program s

• Minimum of 1-year call center, customer service or switchboard experience required
• Knowledge of Epic EMR highly preferred
• Experience scheduling surgeries preferred
• Medical office experience preferred
• Knowledge of medical terminology preferred
• Insurance experience with knowledge of preauthorization processes preferred

• Ability to handle high call volume, prioritize workflow, and multi-task
• Ability to work in a fast-paced environment
• Proficient computer and data entry skills
• Excellent verbal and written communication skills
• Ability to handle difficult encounters
• Organized, detail-oriented, good listener, team-oriented

• Medical
• Dental
• Group Life and LTD
• Paid Time Off
• Paid Holidays
• Clothing Allowance
• Vision Care Benefits
• Voluntary Benefit Offerings – Life, STD, Critical Illness, Accident
• 401k

EOE