Accounts Payable Manager
Job in
Wheaton, Montgomery County, Maryland, USA
Listed on 2026-09-14
Listing for:
Confidential Jobs
Full Time, Per diem
position Listed on 2026-09-14
Job specializations:
-
Accounting
Financial Compliance, Accounting & Finance, Accounting Manager
Job Description & How to Apply Below
- Manage and mentor a team of 3 Accounts Payable staff, including workload distribution, training, performance management, and professional development
- Oversee the full-cycle accounts payable process across multiple entities, including invoice intake, coding, matching, approval routing, and payment processing
- Ensure vendor invoices are coded accurately to the correct job, cost code, and GL account, partnering with Project Accountants and Project Managers as needed
- Review and approve weekly payment runs (checks, ACH, wire) and ensure adherence to payment terms and cash flow priorities
- Help oversee employee credit card transactions, expense reimbursements, and per diem processing through SAP Concur, ensuring submissions comply with company policy and are reviewed and reimbursed in a timely manner
- Maintain strong vendor relationships, resolving escalated invoice discrepancies, payment inquiries, and disputes in a timely and professional manner
- Oversee subcontractor compliance documentation (lien waivers, W-9s, COIs) in coordination with Project Management
- Manage the 1099 process, ensuring accurate vendor classification and timely year-end filing
- Reconcile AP subledger to the general ledger monthly and research/resolve any discrepancies
- Develop, document, and enforce AP policies, procedures, and internal controls to strengthen accuracy and reduce risk
- Identify and implement process improvements and automation opportunities within the AP workflow, including AP and expense module usage within Concur and/or the company's ERP system
- Partner with the Financial Controller on cash flow forecasting related to upcoming payables
- Support month-end close by ensuring accruals for unrecorded liabilities are accurate and complete
- Serve as a key point of contact for AP-related items during audits and provide supporting schedules as needed
- Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered
- 5+ years of accounts payable experience, including at least 2 years in a supervisory or management role
- Experience managing full-cycle AP in a multi-entity or multi-project environment
- Strong understanding of AP controls, vendor management, and month-end close processes
- Proficiency with AP automation/expense platforms (e.g., SAP Concur) and ERP systems
- Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)
- Strong leadership, organizational, and communication skills
- Ability to work in-person, full-time, at the Rockville, MD office
- Experience in construction, AV integration, low-voltage, or data center industries
- Familiarity with lien waivers, subcontractor compliance, and job-cost-related AP coding
- Experience with construction/ERP software (e.g., Sage 300 CRE, Procore, Viewpoint, Foundation, or similar)
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