Accountant, Bookkeeper​/ Accounting Clerk, Accounts Receivable​/ Collections

Crittenton Services is seeking a detail-oriented and independent Accountant to join our Administration team in Wheeling, WV. This role is responsible for maintaining accurate financial records, managing daily accounting tasks, and ensuring smooth office operations. Key responsibilities include handling accounts receivable, accounts payable, data entry, and managing financial spreadsheets.

Benefits for Full-Time Employees:

• Health, Dental & Vision Insurance
• Generous Paid Time Off (accrued per pay period) - amount increases with length of service at the agency!
• 10 Days of Paid Holidays + 1 additional paid day off for your birthday!
• 401(k) Plan
• Life Insurance Policy - fully funded by Crittenton
• Tuition Assistance Program
• Paid Professional Development Training
• Employee Assistance Program
• Employee Referral Program

Qualifications:

• Bachelor’s Degree in Accounting is required.
• Minimum of two (2) years of experience with general knowledge of office procedures and general accounting principles.
• Proficiency in data entry, word processing, and spreadsheets. Experience with Paychex is highly preferred.
• Strong organizational abilities, excellent problem-solving skills, and the capability to work independently with minimal supervision.

Responsibilities:

• Assist and support the Chief Financial Officer (CFO) and Controller in maintaining confidentiality and security of records across all areas of the organization.
• Organize and facilitate operational directives provided by the CFO and Controller.

• Prepare, enter, and post assigned monthly general ledger entries, including journal entries, cash receipts, and monthly general journal tasks.
• Record all deposits, fund transfers, and gift card transactions (including tracking receipts, disbursements, and corresponding expense entries).
• Reconcile monthly bank statements to the general ledger.
• Perform quarterly reconciliations for health, dental, vision, and AFLAC insurance benefits, preparing and posting all necessary journal entries.
• Maintain the agency's Chart of Accounts, update Fixed Asset reports, and post depreciation entries to the G/L.

• Process payroll bi-weekly utilizing Paychex Flex.
• Prepare, enter, and post monthly general ledger entries for payroll execution.
• Generate and manage State Unemployment Tax Act (SUTA) reports, Workers' Compensation reports for each pay cycle, and monthly PTO accruals.

• Enter "Sign-In/Out" data into the daycare database, apply received client payments to balances, print bi-weekly statements for distribution, and handle collections and parent correspondence regarding outstanding balances.
• Verify, calculate, prepare, and submit monthly Title XX billings, and file timely reimbursement claims for the National School Lunch Program (NSLP) and the Child and Adult Care Food Program (CACFP).

• Compile Excel files and documentation for yearly Worker’s Compensation audits; complete assigned year-end adjusting entries; organize fiscal year-end audit files and directly assist external auditors.
• Conduct quarterly physical audits of Petty Cash.
• File all journal entries, cash receipts, Title XX letters, Child Care Certificates, restricted funds data, and accounts payable documents.
• Process credit card payments, review/classify check deposits, prepare specialized Life Skills checks, and execute daily clerical tasks (data entry, copying, compiling, and distributing reports).

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.