Imaging Operator

DEP
2600195 Imaging Operator 2

West Virginia Department of Environmental Protection

Division of Air Quality

Compliance and Enforcement

Office

Location:

601 57th Street, Southeast, Charleston, WV 25304

This position is classified exempt; therefore, does not fall under the classified service.

We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.

We are actively seeking a highly organized candidate to fill a vacant, full-time position within the Division of Air Quality. Working under the general supervision of the Administrative Services Manager 1, this role serves a critical function in managing the agency’s records. The primary purpose of this position is to sort, scan, and index a backlog of integral agency documents according to predetermined classification criteria.

The chosen candidate will also oversee the DEP’s Document Management System and provide support to the DAQ Asbestos program.

• Sort, scan, and index a backlog of over 500 boxes of agency documents into the DEP’s Document Management System and the DAQ file room.
• Assist the Administrative Service Manager 1 by locating, sorting, scanning, and indexing FOIA requests to ensure timely responses in accordance with the Clean Air Act and air pollution control rules.
• Support the DAQ Asbestos program by receiving complaint calls, entering corresponding paperwork into the Document Management System, and acting as a liaison with the OEHS Asbestos program.
• Serve as the primary contact to assist callers with unlocking Electronic Submission System (ESS) accounts and submitting notifications.
• Act as the lead worker for the File Room, which involves training new Office Assistants or temporary workers and periodically reviewing their work to ensure procedures are followed.
• Receive, file, and properly maintain Confidential Business Information (CBI) documents after they have been reviewed by the DAQ Permitting and/or Compliance and Enforcement sections.
• Serve as part of the primary team responsible for answering the division’s multi‑line telephone, taking messages, and conveying information to callers.
• Receive, sort, and distribute incoming mail to the appropriate DAQ staff on designated days.
• Make day‑to‑day decisions regarding essential job duties, such as deciding the priority of workflow and establishing a plan to scan the document backlog.

• Regular attendance is an essential part of this position.
• Qualifying applicants will be required to complete an internet‑based profile assessment to compare the applicant’s thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.

Graduation from a standard high school or the equivalent.

Two years of full‑time or equivalent part‑time paid experience using PC‑based software such as word processing, database or spreadsheet or in electronic document management imaging or scanning documents.

Six semester hours of computer science from a regionally accredited college or university or completion of a formal training program in data processing or related field from a business or vocational school may substitute for the experience.

Preference will be given to applicants who possess a general understanding of the various sections within DAQ to effectively perform duties and have a working knowledge of DAQ’s policies and procedures to accurately index a wide variety of documents.

PG: 8 $ 30,273 - $51,585

Market Rate: $46,069

PSC salary exemption per West Virginia Code §24-1-1