Executive Secretary​/Accountant II

Openings as of 7/7/2026 Nicholas County Schools

• Position Type:
  Secretarial/Clerical/Secretary
• Date Posted: 7/2/2026
• Location:
  
  Nicholas County BOE Personnel
• Date Available:
  
  TBD
• Closing Date: 07/09/2026
• County:
  Nicholas County Schools

Standard 261 Day Contract. Monday through Friday 8:00am - 4:00pm. Pay Grade H. Salary based on experience and education level per NCBOE salary schedule plus competitive benefits package equal to approximately 35% of direct compensation.

Service

Assistant Superintendent

Evaluated annually in accordance with WV State Code §18A-2-12, WV State Board Policy 5314 and NCBOE Policy 4220.

Non-Exempt

Executive Secretary – Personnel employed as a secretary to the county school superintendent or as a secretary who is assigned to a position characterized by significant administrative duties. Accountant II – Personnel employed to maintain accounting records and responsible for the accounting process associated with billing, budgets, purchasing and related operations.

• Personnel must be or have been classified in Secretary classification, or must pass the state prescribed exam(s) for this position per West Virginia Code §18A-4-8e.
• Criminal background check per WV Code §18-5-15c.
• The ability to perform the job duties and responsibilities of the position as contained in the Job Description.
• High School Diploma/GED, WV State Secretary Test, WV State Accountant Test.

• Distribute and process new hire paperwork for all positions.
• Process retirement paperwork and submit to CPRB and PEIA as necessary.
• Enroll new hires in Substitute Calling System and assist employees and Principals with issues when they arise.
• Monitor the Substitute Calling systems and communicate issues with Principals and school secretaries.
• Report new hires to the state monthly.
• Navigate Frontline (Hiring & Recruiting) to assist applicants in applying for positions.
• Schedule and conduct service personnel competency testing.
• Maintain Service Personnel Seniority Lists for both regular and substitute employees.
• Post service seniority lists on the board website and distribute to Principals and schools as required by WV Code.
• Assist with the Certified List of Personnel annually.
• Welcome visitors to the central office by managing the door and phone.
• Respond quickly and efficiently to all situations involving students, employees, and visitors.
• Promptly answer all calls, direct to appropriate personnel or take a message, and ensure information is shared with necessary staff.
• Screen calls to be directed to departments or sent back to the school level for assistance.
• Maintain confidentiality in all situations.
• Maintain and update employee files and records.
• Check and maintain the answering machine daily, forward necessary calls and manage messages.
• Cover phone duty as necessary.
• Make reservations for the Superintendent and Assistant Superintendent.
• Type, proofread, and mail certified letters.
• Assist with purchase requisitions, invoices, and budget-related documentation as requested.
• Post board meeting agendas and minutes on the website.
• Prepare legal advertisements to be placed in the newspaper and keep documentation of notices.
• Complete employment verification forms for employees.
• Prepare and distribute contracts for all employees.
• Maintain the lists of probationary and continuing contracts for board renewal yearly.
• Maintain certification in WVEIS.
• Maintain HMS after every board meeting.
• Assist board members with time sheets as needed.
• Organize and distribute electronic board member packets and correspondence.
• Type notices and agendas for all meetings.
• Email meeting notices and agendas to all required news agencies, principals, directors, and others as needed.
• Call board members for requested special meetings as directed by Superintendent.
• Record, prepare, and maintain official board meeting minutes.
• Assist board members by answering general questions and providing other assistance as needed.
• Monitor the postage meter and maintain updates when needed.
• Order and maintain supplies for the Superintendent and Assistant Superintendent's office.
• Compose correspondence related…