Assistant Director of Fine Arts

• Location 1320 National Rd,Wheeling, WV, 26003,United States
• Employee Type FT Exempt
• Required Degree 4 Year Degree
• Manage Others Yes

Oglebay Institute offers a competitive benefits package that supports overall well-being and work-life balance. Benefits include medical, dental, vision insurance, flexible spending account, generous paid time off, paid holidays, and more. As part of our commitment to community engagement, employees also receive complimentary Park Pass privileges, providing access to many discounted amenities and experiences.

Oglebay Institute is a vibrant nonprofit organization that enriches nearly 70,000 lives annually through the arts, nature, and history. We operate multiple facilities and programs that foster creativity, learning, and community connection. Join our mission-driven team and help us inspire possibility for people of all ages and abilities.

Under minimal supervision, performs a range of administrative support duties for the departments of Performing Arts, Visual Arts and Dance. The role entails ensuring the efficient operation of administrative functions within the departments, facilitating the smooth execution of events, performances, exhibitions, and classes.

• Coordinates all day-to-day financial activities including coding expenses, working with Chief Financial Officer, and Department Heads on daily transaction reports, and maintains accurate records of same for the departments.
• Trains, supervises, schedules, and evaluates Customer Service Representatives at the “Stifel Center” desk. Available to advise and train CSRs in other departments.
• Generates contracts for teachers and adjuncts and prepares their payroll vouchers.
• Assists with scheduling outreach programs and generates contracts.
• Proofs correspondences, grant proposals, brochures, schedules, and programs.
• Proofs information coordinated and prepared by each department director for seasonal classes and sends to marketing.
• Serves as the departments’ liaison for maintenance/set up requests.
• Proofs departments’ calendars prepared by each director.
• Collects and maintains data for the monthly narrative and statistics for the departments.
• May assist customer service representatives with customer information updates in the NEON system.
• Maintains the departments’ filing systems.
• Prepares and submits deposits.
• Assists with summer camp facilitation including camp check in, food preparation, and activities as needed
• Helps set up and take down events as needed.
• Prepares seating charts for specific events.

This role involves light physical activity associated with routine administrative tasks, including extended periods of sitting and computer work. Occasional movement throughout event or meeting spaces may be required. Work is primarily performed indoors in offices, exhibition areas, and storage spaces that are typically well-lit and climate controlled. The environment may become fast-paced during event preparation and related activities.

Must have a bachelor's degree, preferably in fine arts, arts administration, arts management, or a related field. Must have prior experience working in the arts industry. Experience in administrative roles within the arts is preferred.