Budget Analyst Senior - Extension - Dean's Office

Job Description - Budget Analyst Senior - Extension - Dean's Office (29265)

Budget Analyst Senior - Extension - Dean's Office 29265

This position encompasses comprehensive financial management for WVU Extension, focusing on streamlining operations, strategic planning, compliance, and process optimization. Responsibilities include serving as the primary financial contact, providing data-driven analysis for decision-making, managing budgets across diverse funding sources, ensuring adherence to regulations, implementing efficient processes, overseeing e-commerce activities, and fostering stakeholder collaboration. The role demands expertise in financial systems, strong analytical skills, and a commitment to continuous improvement, all aimed at enhancing financial integrity and operational efficiency within the Extension program.

This position will be the Extension EBO and serve as the Extension liaison with the Division for Land Grant Engagement EBO.

• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Strategic Financial Analysis and Planning (50%):
  • Provide associate dean and associate director, and unit directors with data-driven financial analysis, enabling informed decisions regarding expenditures, fund allocation, and cost control.
  • Develop and manage comprehensive annual budgets for the WVU Extension associate dean and director and the program units, optimizing resource utilization across diverse funding sources (Federal, Central, Research Corp, Foundation).
  • Proactively monitor account balances and financial performance, identifying trends and potential risks.
  • Serve as the primary point of contact for WVU Extension and program units, resolving procurement, contracting, and payment service inquiries to ensure efficient financial workflows.
  • Provide expert guidance on P-Card management and reconciliation, optimizing transaction accuracy and compliance.
  • Implement and maintain efficient processes for processing invoices, payments, and financial transactions.
  • Develop and implement standardized processes for procurement, contracting, and payment services, maximizing efficiency and minimizing errors.
  • Utilize technology and automation to streamline financial workflows and improve productivity.
  • Provide training and support to faculty and staff on financial policies and procedures
• Compliance and Risk Management (20%):
  • Ensure strict adherence to all relevant policies and procedures, including accounts payable/receivable, travel regulations, P-Card activity, and grant fiscal management.
  • Implement and enforce robust internal controls to mitigate financial risk and ensure compliance with state and university regulations.
  • Conduct regular audits and reconciliations to maintain financial accuracy and integrity.
  • Manage vendor relationships and ensure timely payment processing.
  • Monitor WVU Assets to ensure proper control.
  • Provide Emburse (My Expenses) support to faculty and staff. Super user access level of support.
• E-Commerce and Revenue Management (20%):
  • Manage and oversee all WVU Extension e-commerce activities, ensuring compliance with state and university regulations.
  • Ensure timely reconciliation of all e-commerce financial information.
  • Work to resolve e-commerce tax issues.
• Operational Support and Continuous Improvement (10%):
  • Serve as Extension EBO, and serve as liaison for faculty, staff, and other stakeholders, facilitating effective communication and collaboration.
  • Provide timely and accurate financial information to unit directors, faculty, and staff.
  • Work to ensure proper communication between WVU…