Hybrid Finance & Business Administrator - School of Pharmacy

Job Description - (Hybrid) Finance & Business Administrator - School of Pharmacy (29745)

The School of Pharmacy at West Virginia University is currently accepting applications for a (Hybrid) Finance & Business Administrator.

This position will provide fiscal management and support for daily business office functions for units supported by the shared business office. This position supports its units by developing budgets, tracking financial data, performing budget analysis, preparing financial reports, and implementing fund reconciliations. This position requires a proactive, analytical, and collaborative professional capable of navigating complex financial systems and building strong working relationships across the university.

This is a hybrid position and will primarily support the School of Pharmacy but may provide support for the other units supported by this shared business office. (Shared business office currently consists of School of Public Health (SPH), Health Affairs Institute (HAI) and School of Pharmacy (SOP). Hereafter referred to as “units”). This position requires onsite presence on average three days per week.

There will be instances when there will be team or school/unit meetings and events that will be in-person and it is expected that this role will attend those functions in person as well.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

• Payroll validation and reconciliation.
• Manage schedule lines and labor distribution adjustments (LDAs) requests submitted by the HSC Research Office and work with WVU Shared Services to resolve issues.
• Calculate and transfer fringe expenses related to LDAs. To successfully manage this process, this position must have a thorough understanding of the University’s fringe calculation and transfer process and remain updated on all process changes. Proactively check fringe calculations and transfers completed by the Shared Services Center to determine completeness and accuracy and investigate and resolve issues or questions as needed.
• Manage pay element requests including submission, termination, and reconciliation.
• Manage the hire and termination process.
• Coordinates effort reporting between the Cost and Compliance Office, faculty, department admins, and the HSC Research Office to ensure reports are distributed, signed, and returned in a timely manner.
• Manage scholarship process by coordinating between senior leadership within the School and WVU Financial Aid. Complete subsequent transfers to charge the correct funding and reimburse default scholarship funding.
• Responsible for staying updated on the Research Incentive Policies and assisting in the preparation of the bi-annual research incentive calculation for faculty, including communications to faculty, processing transfers, and submitting payroll requests.
• Develop strong relationships and serve as liaison between senior management and WVU financial offices (Shared Services, Finance, HSC Research Office, Office of Sponsored Programs, etc.) to facilitate fiscal operations.
• Create and update detailed reconciliations for state and WVU Foundation account and distribute reports for state and WVU Foundation funding on a regular basis, with frequency depending on the need.
• Coordinates month-end variance analysis as required by the University budget office. To successfully complete this task, one must possess a good working knowledge of current accounts, activity, balances, and be able to determine and understand how each account or adjustment may impact other accounts.
• Complete financial/institutional project activities as assigned by the Assistant Dean (AD) of Finance/Chief Business Planning Officer and other senior administrators, as approved by the AD of Finance, by defining the nature of the project, planning the actions to be taken, and coordinating the efforts of other staff members assigned to the project.
• Reviews variance budget reports through WVU financial systems (i.e. MAP, MyReports, etc.) and notifies and recommends corrective measures to fund managers of over-expended budget line items, incorrectly coded items, etc.
• Assists in the completion of annual surveys, including but not limited to, the America Association of Colleges of Pharmacy (AACP).
• Manage…