Grants Management Specialist -Tourism-Kanawha

Grants Management Specialist II

Department: West Virginia Department of Tourism - National Coal Heritage Section

Reports To: Chief Financial Officer and Executive Director

FLSA Status: Exempt

Position Details: The West Virginia Department of Tourism/National Coal Heritage Area is accepting applications for the Grants Management Specialist II position. Under the direct supervision of the Chief Financial Officer and in cooperation with the Executive Director and other program staff, the Grants Management Specialist II is responsible for the administration, oversight, and financial management of all operations, revenue, and expenses for the organization, including, but not limited to, the management of the agency's federal grants and will ensure the compliance of the National Coal Heritage Area and its subgrant recipients with all federal and state regulations as mandated.

The position includes performing the financial processes of the National Coal Heritage Area, including, but not limited to: budgeting, drawdowns, and payments associated with grants, purchase orders, contracts, and travel reimbursements. The role involves comprehensive reporting and ensuring compliance with federal and state regulations, including support in completion and submission of grant applications and quarterly reporting to grantors, both federal and nonfederal, in coordination with other program staff.

The position requires full-time work during business hours, Monday through Friday.

This job opportunity is not a Civil Service position and is not covered under the Administrative Rule of the WV Division of Personnel. The state of West Virginia offers competitive benefits. Remote work is not permitted. Limited travel is required.

• Knowledge of generally accepted accounting theories, principles, methods, practices and terminology.
• Knowledge of state and federal grant procedures and reports.
• Knowledge of the fundamentals of budgeting and accounting as applied to public administration.
• Knowledge of procedures for initiation, development, accomplishment and evaluation of public programs or services.
• Knowledge of business procedures.
• Knowledge of statistical survey methodology.
• Skill in oral and written communications.
• Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret and explain laws, rules and regulations.
• Ability to maintain a favorable working relationship with a wide variety of professional and voluntary groups.
• Ability to learn and retain information pertaining to grant guidelines, procedures, preparation, submittals, record-keeping and reporting.
• Ability to establish good public relations and solve problems for negotiating contracts and agreements.
• Ability to review grant applications and financial records.
• Ability to prepare written reports pertaining to financial status and progress in a clear, concise form.
• Ability to take ownership of projects and meet deadlines.
• Ability to work collaboratively with different teams and independently.
• Ability to work in a fast‑paced environment with changing priorities.
• Ability to travel occasionally for conferences and seminars.
• Ability to multitask and stay organized.
• Experience and/or interest in learning new data tools and software.
• Proficiency in Adobe Acrobat and the Google suite of products.
• Proficiency in or interest in learning wvOASIS.

Graduation from an accredited four‑year college or university with a major in business or public administration, economics, finance, business management or accounting or related areas.

Two years of full‑time or equivalent part‑time paid experience in grants management or public funds administration.

Additional qualifying experience as described above may be substituted for the required training on a year‑for‑year basis.

Master's degree in business or public administration, economics, finance, business management, accounting, or a closely related field, from an accredited college or university, may be substituted for one year of the required experience.