Accounting Officer Intermediate

Working Title:

Accounting Officer

Classification

Title:

Accounting Officer

Inter Bargaining Unit / Union: 214:
Minnesota Association of Professional Employees

City:
White Bear Lake

FLSA:
Non Job Exempt

Full Time / Part Time:
Full time

Employment Condition:
Classified - Unlimited

Salary Range: $26.89 - $39.22

We are filling 2 positions

This position serves as a fiscal specialist for assigned accounting functions, grant accounting, budget monitoring, and financial reporting activities in accordance with generally accepted accounting principles (GAAP) as well as federal, state, and Minnesota State policies and regulations. The position provides specialized accounting services through analysis of financial information, monitoring expenditures and revenues, ensuring compliance with federal, state, Minnesota State, and college policies, and developing recommendations to improve fiscal operations and reporting processes.

The position supports sound financial management by providing budget oversight, financial analysis, grant administration, accounts receivable support, and consultation to college staff and leadership.

• Perform specialized grant accounting functions related to federal, state, local or private donor grants including initiating accounting entries as necessary, providing oversight for required time and effort reporting, interpreting grant guidelines, and preparing reports within established deadlines.
• This position will provide oversight to ensure that fiscal activity related to the assigned grants are in compliance with generally accepted accounting principles as well as federal, state, and Minnesota State policies.
• Analyze grant expenditures, revenues, and budgets to ensure compliance with funding requirements and accounting principles.
• Interpret grant regulations, monitor financial activity, prepare fiscal reports, provide technical guidance to grant managers, evaluate spending trends, recommend corrective actions, and develop procedures to improve grant administration and reporting processes.
• Serve as the fiscal resource for assigned grants and participate in audit, grant development and renewal activities to ensure adequate funding and fiscal compliance.
• Perform general accounting functions including analysis and reconciliation of general ledger accounts, preparation of financial reports, monitoring revenues and expenditures, researching accounting issues, and identifying trends affecting assigned accounts and programs.
• Develop recommendations and implement accounting procedures to improve internal controls, accuracy, efficiency, and compliance with applicable accounting standards and policies.
• Perform debt referral duties related to the accounts receivable function. Refer debt to either the Minnesota Department of Revenue or to an external accounts receivable management firm.
• Answer questions regarding the status of debt referral to other College staff--primarily the Accounting Clerk staff and customers.
• Recall debt, as necessary. Prepare and submit bankruptcy claim information.
• Research customer accounts when informed of bankruptcy filings to take appropriate action. Provide assistance during the annual accounts receivable review and write off process.
• Analyze receivable trends and compliance requirements, recommend process improvements, and ensure transactions are accurately reflected in the college's accounting systems.
• Coordinate and perform other specialized fiscal activities by reviewing financial transactions, monitoring special course fees, resolving accounting issues with campus programs/departments, and recommending improvements to accounting and business processes.
• Provide training, guidance, and technical assistance to college staff regarding fiscal procedures, budget monitoring, compliance requirements, and financial reporting process.
• This may involve providing backup in the absence of other staff or participating in large projects so that deadlines are met.
• Perform duties related to communication with students regarding Business Office procedures and deadlines.
• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

The salary range for this position is $26.89 - $39.22/hour. (DOQ – Salary Placement will be done at time of hire.)

• Two (2) years of accounting experience performing duties such as reconciling accounts, analyzing financial…