Executive Assistant to Provost​/Office & Administrative Specialist Principal

Executive Assistant to Provost / Office & Administrative Specialist

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Executive Assistant to Provost / Office & Administrative Specialist Principal Institution:
Century College Classification

Title:

Office & Admin Specialist Prin Bargaining Unit / Union: 206: AFSCME
- Clerical and Office City:
White Bear Lake FLSA:
Non Job Exempt Full Time / Part Time:
Full time Employment Condition:
Classified
- Unlimited Salary Range: $24.54 - $34.96

Job Description This position exists to provide executive and confidential assistance, managing the office of the Provost/Vice President of Academic & Student Affairs, coordinating its relationship with all other administrative offices, and supporting the strategic enrollment initiatives of the College.

Provide executive assistance to the Provost/Vice President of Academic & Student Affairs to ensure the goals of the Academic & Student Affairs Division are accomplished. Manage Academic & Student Affairs operations under the direction of the Provost/Vice President of Academic & Student Affairs.

Salary Range: $24.54 - $34.96

Salary Range:
The salary range for this position is $24.54 - $33.11 (DOQ – Salary Placement will be done at time of hire.)

• Communication Skills – Demonstrated ability to independently draft and revise written business-related communications using a professional tone and style. Ability to edit materials, including correct spelling, punctuation, and grammar, to ensure the accuracy and completeness of both oral communication and written materials.
• Word Processing/Database Management/Spreadsheets/ Presentations – Advanced knowledge of standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases. Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails (Access, Microsoft Office Suite, and SharePoint).
• Customer Service Skills – On the phone, in person, and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuade.
• Data Analysis/Reporting – Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports. Ability to review reports and research, summarize information, and present in concise formats.
• Accounting/Budgeting/Expense Experience – Demonstrated ability to perform or learn to perform administrative support work for the work unit’s expense and budget administration. Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports.
• Development of administrative and programmatic procedures – Ability to document and improve processes and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operations.

• Experience working with both academic and student affairs faculty and staff.
• Demonstrated commitment to equity, diversity, and inclusion.
• 2-3 years’ experience supporting a cabinet-level leader in higher education or executive leader in industry.
• Strong human relations skills, maintaining confidentiality, and professionalism.
• Strong organizational and coordinating skills, working well under pressure, prioritizing multiple projects, and meeting deadlines.
• Strong project management skills, paying attention to details and accuracy, working independently, solving problems, and resolving dilemmas in a timely manner.
• Knowledge of Minnesota State policies and procedures.

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held. This position requires successful completion of employment references and a driver’s license background check.