Executive Assistant to Provost​/Office & Administrative Specialist Principal

Executive Assistant to Provost / Office & Administrative Specialist Principal

Working Title:
Executive Assistant to Provost / Office & Administrative Specialist Principal
Job Class:
Office & Administrative Specialist, Principal
Agency:
Minnesota State

• Job : 96621
• Location
  :
  White Bear Lake
• Telework Eligible
  :
  Yes
  - * Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.
• Full/Part Time
  :
  Full-Time
• Regular/Temporary
  :
  Unlimited
• Who May Apply
  :
  Open to all qualified job seekers
• Date Posted
  : 08/26/2026
• Closing Date
  : 09/09/2026
• Hiring Agency/Seniority Unit
  :
  Minnesota State / Century College
• Division/Unit
  :
  MnSCU Century Lakewood CC / MnSCU Century CTC Class/1
• Appointment Type
  :
  Unlimited, Full-time
• Work Shift/Work Hours
  :
  Day Shift / 8:00am - 4:30pm
• Days of Work
  :
  Monday - Friday
• Travel Required
  :
  No
• Salary Range: $24.54 - $33.11 / hourly
• Classified Status
  :
  Classified

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide executive and confidential assistance, managing the office of the Provost/Vice President of Academic & Student Affairs, coordinating its relationship with all other administrative offices, and supporting the strategic enrollment initiatives of the College. Executive assistance includes managing special projects as assigned, gathering information to support decision‑making, coordinating communications with other administrative units and organizations, managing calendars and purchases, and planning and executing special events and meetings.

Managing office operations includes developing and maintaining division processes, managing core division documents and data, managing the master operations calendar, and managing processes such as the Loss of Student Notification, Syllabus Request, Request for Syllabus for Transfer, and Dean’s List.

• Provide executive assistance to the Provost/Vice President of Academic & Student Affairs to ensure the goals of the Academic & Student Affairs Division are accomplished.
• Manage Academic & Student Affairs operations under the direction of the Provost/Vice President of Academic & Student Affairs.

Minimum Qualifications (must have at time of application)

• Communication Skills
  – Demonstrated ability to independently draft and revise written business‑related communications using a professional tone and style. Ability to edit materials, including correct spelling, punctuation, and grammar, to ensure the accuracy and completeness of both oral communication and written materials.
• Word Processing/Database Management/Spreadsheets/ Presentations – Advanced knowledge of standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases. Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails (Access, Microsoft Office Suite, and SharePoint).
• Customer Service Skills – On the phone, in person, and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuade.
• Data Analysis/Reporting
  - Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports. Ability to review reports and research, summarize information, and present in concise formats.
• Accounting/Budgeting/Expense Experience – Demonstrated ability to perform or learn to perform administrative support work for the work unit’s expense and budget administration. Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports.
• Development of administrative and programmatic procedures – Ability to document and improve processes and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operations.

Preferred Qualifications (desired but not expected to have to enter job)

• Experience working with both academic and student affairs faculty and staff.