Newsletter & Safety Communications Specialist

Description

IHRC, Inc. is seeking a qualified Communications Specialist I to support the U.S. Food and Drug Administration (FDA) Office of Occupational Safety and Health (OOSH) under the Occupational Safety, Industrial Hygiene, Information Systems, and Training (OSIST) contract. The Communications Specialist will serve as a central communications and coordination resource for the OOSH Work streams team. The position combines technical and organizational communications, editorial and graphic content development, stakeholder outreach, meeting and program coordination, and support for occupational safety and health initiatives across FDA.

The selected candidate will coordinate and develop the monthly OOSH Newsletter; support agency-wide safety and biosafety outreach campaigns; develop digital display advertisements and other communications products; support tabletop exercises and drills; coordinate meetings and calls; prepare meeting minutes and track follow-up activities; and assist the OSIST Program and Project Managers with Workstream communications, schedules, dashboards, and other program information. The Communications Specialist will work closely with the OSIST Work streams Project Manager, Program Manager, occupational safety and health subject matter experts, training personnel, FDA stakeholders, and other members of the multidisciplinary OSIST team.

The position requires exceptional organizational, writing, editing, interpersonal, and coordination skills and the ability to manage multiple concurrent activities and deadlines in a federal government environment.

Essential Duties and Responsibilities

• Lead the development, coordination, editing, production, and publication of the monthly OOSH Newsletter, working with FDA personnel and OSIST subject matter experts to identify topics, obtain and refine content, develop graphics, coordinate reviews, and prepare each issue for publication.
• Develop, edit, review, and refine occupational safety and health communications for FDA-wide distribution, including safety messages, awareness materials, guidance summaries, campaign materials, announcements, presentations, and other communications products.
• Develop graphics, visual communications, and other materials that effectively communicate technical occupational safety, industrial hygiene, biosafety, laboratory safety, emergency preparedness, and related information to diverse FDA audiences.
• Assist with the development, coordination, approval, and publication of digital display advertisements for internal FDA displays, including up to eight advertisements during the Work streams period of performance.
• Lead communications and outreach support for National Safety Month in June and National Biosafety Month in October, including planning campaign activities, coordinating stakeholders and subject matter experts, developing communications materials, scheduling communications, and supporting execution of campaign activities.
• Support other OOSH outreach and employee-engagement initiatives by developing communications strategies and materials appropriate for targeted and agency-wide audiences.
• Serve as a key coordination resource for tabletop exercises, drills, and emergency preparedness activities, including scheduling and coordinating planning meetings; communicating with designated FDA personnel, participating organizations, external emergency responders, and other stakeholders as appropriate; developing exercise-related communications and materials; and supporting exercise execution and follow-up activities.
• Assist technical personnel with preparation, editing, formatting, and coordination of drill and exercise documentation, including after-action materials and reports identifying observations, areas for improvement, and recommended corrective actions.
• Attend Work streams meetings, project meetings, planning sessions, conference calls, and other meetings as required and provide communications and administrative coordination support.
• Schedule and coordinate meetings and conference calls, including coordinating participant availability, distributing invitations, reserving appropriate meeting resources, and communicating meeting information and changes to participants.
• Prepare and distribute meeting agendas and supporting materials, as appropriate, and maintain organized records of meeting documentation.
• Take accurate and comprehensive meeting notes and prepare professional meeting minutes documenting key discussions, decisions, action items,…