Accounts Payable & Human Resources Coordinator

Position: Accounts Payable & Human Resources Coordinator

Reports To: Finance Director & Chief Operating Officer

Category: Full Time, non-exempt

Location
:
White Plains, NY (In-Person 4 Days, Remote 1 Day at the discretion of supervisor and when scheduling permits it)

Salary: $50,000 to $55,000

Under general supervision, this position is primarily responsible for coordinating accounts payable, daily cash and the support of the general ledger. The position will perform a variety of administrative duties on an “as needed” basis which includes accounts payable and general ledger analysis, employee onboarding and offboarding, maintaining personnel records, and the like. The position requires moderately complex accounting work and a knowledge of standard bookkeeping procedures.

At the United Way of Westchester and Putnam (UWWP) we believe that
WE ARE STRONGER TOGETHER
and that it is only by being
UNITED
that we can change the world for the better.

In Westchester and Putnam more than 41 percent of households are living in poverty or paycheck to paycheck, what we call ALICE (Asset Limited, Income Constrained, Employed). These are often hardworking families struggling to make ends meet and provide a better life for their children. But for these families, when funds run short, they are forced to make impossible choices between childcare, paying the rent, filling a prescription, or fixing a car.

They are our preschool teachers, home health aides, and retail salespeople – workers essential to keeping all our communities and economies humming, yet who struggle to pay their own basic bills.

We achieve results three ways. First, by investing dollars or essential goods in programs with proven results.

Second, by providing direct services to the community such as our free 211 Information and Referral Helpline, our Ride United Food Distribution program, our Education United free, bilingual After school Program, and so much more. And finally, by fostering collaborations with community stakeholders, leaders, and partners to change the way we look at and solve problems. Every year, we collaborate with hundreds of nonprofit partners and governmental agencies, and our work positively impacts hundreds of thousands of individuals.

Our United Way has a $12 million budget and 37 FT and 50 PT staffers, who collectively generate almost $48 million in impact for Westchester and Putnam families in crisis.

Our United Way has a purpose-driven, results-oriented, caring culture, that prioritizes the greater good, working hard, and getting things done, while building mutual trust amongst our teammates, taking risks, and having fun in the process.

Accounts Payable & Human Resources Coordinator provides day-to-day support across the organization’s Finance and Human Resources functions. This position plays an important role in maintaining accurate financial records, coordinating accounts payable and payroll processes, supporting employee onboarding and offboarding, maintaining personnel records, and ensuring that administrative processes are completed accurately and on time.

The ideal candidate is highly organized, detail oriented, comfortable working across multiple functions, and able to handle sensitive financial and employee information with a high degree of professionalism and confidentiality.

Finance & Accounts Payable

• Coordinates cash, accounts payable, and general ledger reporting.
• Manages the accounts payable cycle, including invoices, GL coding, check requests, disbursements, and vendor records.
• Participates in General Ledger input, maintenance, reconciliation, and analysis.
• Assists with monthly and year end closes and other accounting duties as needed.

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