Payroll & Benefits Manager

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White Plains, NY, US

6 days ago Requisition

Salary Range: $ To $ Annually

The Payroll & Benefits Manager is responsible for the accurate, timely, controlled, and compliant administration of payroll and employee benefit processes for The Windward School.

The position manages the complete payroll cycle, coordinates payroll activities across the organization, maintains payroll checklists and controls, understands and applies applicable union requirements, and works with Human Resources, Finance, employees, and outside service providers to resolve payroll and benefits matters.

A central objective of this position is to minimize payroll errors and employee issues through disciplined procedures, documented controls, training, and proactive review
.

Director of Finance / Controller, with close coordination with Human Resources and senior financial leadership.

• Manage the complete payroll process for all employees.
• Coordinate payroll submissions and payroll-related information across departments and campuses.
• Ensure payroll is processed accurately and according to established schedules.
• Review employee earnings, deductions, adjustments, reimbursements, and other payroll changes.
• Verify payroll changes before processing.
• Review payroll registers and exception reports prior to final approval.
• Investigate and resolve payroll discrepancies promptly.
• Maintain appropriate documentation supporting payroll transactions.
• Coordinate off-cycle payments, corrections, and special payroll transactions when necessary.

• Develop and maintain a comprehensive checklist for each payroll
  .
• Establish documented Standard Operating Procedures covering the payroll cycle.
• Ensure appropriate review and approval procedures occur before payroll is finalized.
• Document payroll exceptions and corrective actions.
• Perform periodic reviews of payroll processes to identify potential errors or control weaknesses.
• Recommend system or procedural improvements that reduce payroll risk.

• Reconcile payroll reports to payroll funding and general ledger accounts.
• Coordinate payroll journal entries with Accounting.
• Review payroll clearing accounts and ensure discrepancies are resolved promptly.
• Reconcile payroll liabilities, deductions, taxes, and benefit-related accounts.
• Provide payroll information required for monthly and annual financial reporting.
• Assist the Controller with payroll accruals and related accounting estimates.

• Develop and maintain a strong working understanding of applicable union requirements affecting payroll.
• Ensure payroll processing properly reflects applicable compensation rules, contractual provisions, deductions, and other payroll requirements.
• Coordinate with Human Resources and management regarding payroll implications of union agreements.
• Monitor changes in payroll-related regulations and requirements.
• Maintain appropriate payroll records in accordance with applicable retention requirements.
• Assist with payroll-related audits and compliance reviews.

• Coordinate the payroll aspects of employee withholding for benefit programs.
• Ensure benefit deductions are accurately reflected in payroll.
• Reconcile employee and employer benefit contributions.
• Coordinate with Human Resources and benefit providers regarding enrollment changes, deductions, and discrepancies.
• Resolve benefit-related payroll discrepancies.

• Serve as a primary finance…